Free HR tool · No sign-up

Relieving Letter Generator

How do I confirm that an employee has been relieved of duties after resigning?

Confirm that a resigning employee has been relieved of duties on their last working day — Gulf format, in English, Arabic or both.

What the relieving letter says

It refers to the resignation date, confirms the resignation was accepted and the employee relieved from the close of business on the last working day, states the service period, and optionally confirms the handover and that the final settlement is processed under the country's labour law.

Before you send it

Only confirm the handover if it's complete.
Paste onto your letterhead, sign and stamp.
This is a template, not legal advice.

Accept the resignation first with the resignation acceptance letter, then work through the offboarding checklist.

Frequently asked questions

What is a relieving letter?

A letter confirming that an employee who resigned has been relieved of their duties on a stated date, after handing over their work. In Arabic it's usually called خطاب إخلاء طرف. New employers — especially in India and the GCC — often ask for it alongside the experience letter.

Relieving letter vs experience letter — do I need both?

They do different jobs. The relieving letter confirms the exit (resignation accepted, last working day, handover done). The experience letter describes the role and service period. Many employers issue both on the last day.

When should I issue it?

On or after the last working day, once the handover is complete and company property is returned. If the handover isn't done, turn that line off rather than stating something untrue.

Does it settle the final dues?

No. It can mention that the final settlement and gratuity are processed under the country's labour law, but the settlement itself is a separate calculation — use the final settlement calculator.

Every week this role stays open costs you. Post it free today.

Post the job on MenaJobs free in about 2 minutes. We review every post, and once approved it reaches job seekers across the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain and Oman.

Post a job free

More free HR tools

Resignation Acceptance Letter

Accepts a resignation and confirms the notice period and last working day.

Open tool

Offboarding Checklist

Notice to final settlement: handover, assets, visa cancellation and exit letters.

Open tool

Employment Verification Letter

Confirms job title, employment dates and status for background checks and new employers.

Open tool

Offer Letter Generator

A Gulf-format offer letter with basic pay, allowances, probation and notice, in English and Arabic.

Open tool

See all free hiring tools →

Free HR tool · No sign-up

Relieving Letter Generator

How do I confirm that an employee has been relieved of duties after resigning?

Confirm that a resigning employee has been relieved of duties on their last working day — Gulf format, in English, Arabic or both.

Step 1 · Company & letter1/5

Country

Company name

Company address (optional)

Reference number

Letter date

Step 2 · Employee1/8

Employee

MrMs

Sets Mr/Ms and the Arabic wording (Arabic verbs agree with gender).

Employee full name

As on the passport.

Nationality

Passport number

Emirates ID / Iqama / QID number (optional)

Employee number (optional)

Job title

Joining date

Step 3 · Exit details2/4

Resignation received on

Relieved on (last working day)

Handover and company property returnedMention the final settlement

Step 4 · Sign-off1/2

Signed by

Signatory title

EnglishالعربيةBoth

RELIEVING LETTER

[Company name] (to fill in)

Ref: [Reference number] (to fill in) Date: [Date] (to fill in)

Mr. [Employee full name] (to fill in)

Subject: Relieving letter

Dear Mr. [Employee full name] (to fill in),

This refers to your resignation dated [Resignation date] (to fill in) from the position of [Job title] (to fill in) at [Company name] (to fill in). We confirm that your resignation has been accepted and that you have been relieved of your duties with effect from the close of business on [Relieving date] (to fill in).

You worked with us from [Joining date] (to fill in) to [Relieving date] (to fill in). You have handed over your responsibilities and returned all Company property. Your final settlement, including end-of-service gratuity, is processed in accordance with UAE Federal Decree-Law No. 33 of 2021.

We thank you for your contribution and wish you every success in the future.

Yours faithfully,

For and on behalf of [Company name] (to fill in)

[Signed by] (to fill in) HR Manager

Signature: ____________________ Company stamp:

Paste onto your letterhead, sign and stamp. This is a template, not legal advice.

5 fields still show as [highlighted placeholders] — fill them in or edit after copying.

Get this letter in your inbox (English and Arabic) plus our other GCC HR letter formats.

What the relieving letter says

Before you send it

Only confirm the handover if it's complete.
Paste onto your letterhead, sign and stamp.
This is a template, not legal advice.

Accept the resignation first with the resignation acceptance letter, then work through the offboarding checklist.