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Resignation Acceptance Letter

How do I accept an employee's resignation and confirm the last working day?

Accept a resignation and confirm the notice period and last working day, worked out from UAE, Saudi, Qatar or Oman rules — in English, Arabic or both.

How the last working day is worked out

The date the resignation was received counts as day 1 of the notice. The letter uses the same notice rules as our notice period calculator (employee resigning), including UAE probation rules and Qatar's service-based notice. If you agree an earlier release, the letter records that date instead. It then covers handover, company property and the final settlement under the country's labour law.

Before you send it

Check the notice in the employee's contract — UAE contracts set 30–90 days.
Paste onto your letterhead, sign and stamp.
This is a template, not legal advice.

Data Sources

u.ae — Terminating employment contracts (2026-09-23)
Oman Labour Law — Royal Decree 53/2023 (2026-09-23)
Saudi Labour Law 2025 amendments (Clyde & Co) (secondary) (2026-09-23)
Qatar Labour Law No. 14 of 2004 (summary) (secondary) (2026-09-23)

On the last day, issue a relieving letter and follow the offboarding checklist. Calculate dues with the final settlement calculator.

Frequently asked questions

How much notice must a resigning employee give?

UAE: after probation, the contract notice (30–90 days); during probation, 14 days to leave the UAE or 30 days to join another UAE employer. Saudi Arabia (unlimited contract): 30 days. Qatar: one month with up to two years' service, two months after that. Oman: 30 days, or 7 during probation. The letter works out the last working day from these rules; for Kuwait and Bahrain it refers to the contract.

Can the company let the employee leave early?

Yes, if both sides agree. Choose 'Company agrees to an earlier release' and enter the date; the letter records it instead of the full notice.

Do I have to accept a resignation?

An employee who gives the required notice can leave at the end of it; the acceptance letter simply confirms the dates and next steps in writing, which avoids disputes over the last working day and the final settlement.

What comes after the acceptance letter?

Handover, return of company property, the final settlement (gratuity and unused leave), work permit and visa formalities, and the exit letters — relieving letter and experience letter.

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Free HR tool · No sign-up

Resignation Acceptance Letter

How do I accept an employee's resignation and confirm the last working day?

Accept a resignation and confirm the notice period and last working day, worked out from UAE, Saudi, Qatar or Oman rules — in English, Arabic or both.

Step 1 · Company & letter1/5

Country

Company name

Company address (optional)

Reference number

Letter date

Step 2 · Employee1/4

Employee

MrMs

Sets Mr/Ms and the Arabic wording (Arabic verbs agree with gender).

Employee full name

Employee number (optional)

Job title

Step 3 · Notice3/8

Resignation received on

Counts as day 1 of the notice.

Employee is still on probation

Notice in the contract (days)

UAE after probation: 30–90 days. Leave blank for the 30-day minimum.

Notice

Serve the full noticeCompany agrees to an earlier release

Hand over to (optional)

Step 4 · Sign-off1/2

Signed by

Signatory title

EnglishالعربيةBoth

RESIGNATION ACCEPTANCE

[Company name] (to fill in)

Ref: [Reference number] (to fill in) Date: [Date] (to fill in)

Mr. [Employee full name] (to fill in) [Job title] (to fill in)

Subject: Acceptance of resignation

Dear Mr. [Employee full name] (to fill in),

We acknowledge receipt of your resignation on [Resignation date] (to fill in) and accept it.

Your notice period is the one set out in your employment contract, starting on [Resignation date] (to fill in); HR will confirm your last working day in writing. Please complete the handover of your work and return all Company property by then.

Your final settlement, including end-of-service gratuity and any unused annual leave, will be calculated and paid in accordance with UAE Federal Decree-Law No. 33 of 2021 and your employment contract. We will issue your experience certificate on request.

Thank you for your contribution to [Company name] (to fill in). We wish you every success.

Yours sincerely,

[Signed by] (to fill in) HR Manager [Company name] (to fill in)

Paste onto your letterhead, sign and stamp. Notice periods come from our labour-law library (UAE, Saudi, Qatar, Oman). This is a template, not legal advice.

5 fields still show as [highlighted placeholders] — fill them in or edit after copying.

Get this letter in your inbox (English and Arabic) plus our other GCC HR letter formats.

How the last working day is worked out