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Promotion Letter Generator

How do I write a promotion letter with the new title and revised salary?

Announce a promotion with the new title, effective date and revised salary split — Gulf format, in English, Arabic or both.

What the promotion letter says

It names the old and new titles, the effective date, the new department and manager if they change, an optional reason, then the revised monthly salary (basic and each allowance, with the new total) and the previous total. It confirms that other terms are unchanged and that the new salary will be paid through WPS from the effective date.

Before you send it

Paste onto your letterhead, sign and stamp.
Update the contract record and payroll from the effective date.
This is a template, not legal advice.

Size the raise with the annual increment calculator and document the decision with a performance review.

Frequently asked questions

What should a promotion letter include?

The current and new job titles, the effective date, any new department or manager, the revised monthly salary split into basic and allowances with the new total, the previous total for reference, and a line confirming that all other contract terms are unchanged.

Why split the new salary into basic and allowances?

In the GCC, end-of-service gratuity and leave pay are usually calculated on basic salary, so how a raise is split changes those costs. Use the annual increment calculator to see the payroll effect before you decide.

Do I need to update the employment contract?

Yes. A change of job title or salary should also be reflected in the contract record (MOHRE in the UAE, Qiwa in Saudi Arabia), and the new salary paid through WPS from the effective date, so the official record matches what you pay.

Can the promotion start with a probation period?

Some companies add a review period for the new role. If you do, state it in the reason box and make sure it doesn't conflict with the employee's contract; this is separate from the statutory probation at the start of employment.

Every week this role stays open costs you. Post it free today.

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Free HR tool · No sign-up

Promotion Letter Generator

How do I write a promotion letter with the new title and revised salary?

Announce a promotion with the new title, effective date and revised salary split — Gulf format, in English, Arabic or both.

Step 1 · Company & letter1/5

Country

Company name

Company address (optional)

Reference number

Letter date

Step 2 · Employee & new role1/9

Employee

MrMs

Sets Mr/Ms and the Arabic wording (Arabic verbs agree with gender).

Employee full name

Employee number (optional)

Current job title

New job title

New department (optional)

New manager (optional)

Effective from

Why (optional)

Step 3 · Current salary0/4

Current basic salary

Current housing allowance

Current transport allowance

Current other allowances

Step 4 · New salary0/4

New basic salary

New housing allowance

New transport allowance

New other allowances

Step 5 · Sign-off1/2

Signed by

Signatory title

EnglishالعربيةBoth

PROMOTION LETTER

[Company name] (to fill in)

Ref: [Reference number] (to fill in) Date: [Date] (to fill in)

Mr. [Employee full name] (to fill in)

Subject: Promotion to [New job title] (to fill in)

Dear Mr. [Employee full name] (to fill in),

We are pleased to inform you that you have been promoted from [Current job title] (to fill in) to [New job title] (to fill in) with effect from [Effective date] (to fill in).

Your monthly salary (AED) is revised from the same date:

Basic salary: AED [New basic salary] (to fill in) Total monthly salary: AED [New total] (to fill in) (previously AED [Current total] (to fill in) a month)

All other terms of your employment contract remain unchanged. We will update your contract record and pay the revised salary through the Wage Protection System from the effective date.

Congratulations on your promotion — we look forward to your continued success.

Yours sincerely,

[Signed by] (to fill in) HR Manager [Company name] (to fill in)

Paste onto your letterhead, sign and stamp. This is a template, not legal advice.

6 fields still show as [highlighted placeholders] — fill them in or edit after copying.

Get this letter in your inbox (English and Arabic) plus our other GCC HR letter formats.

What the promotion letter says

Before you send it

Paste onto your letterhead, sign and stamp.
Update the contract record and payroll from the effective date.
This is a template, not legal advice.

Size the raise with the annual increment calculator and document the decision with a performance review.

Frequently asked questions

What should a promotion letter include?

Why split the new salary into basic and allowances?

Do I need to update the employment contract?

Can the promotion start with a probation period?

Every week this role stays open costs you. Post it free today.

Post the job on MenaJobs free in about 2 minutes. We review every post, and once approved it reaches job seekers across the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain and Oman.

Post a job free