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Probation Confirmation Letter

How do I confirm an employee after a successful probation period?

Confirm an employee after a successful probation period, with an optional salary revision — in English, Arabic or both.

What the confirmation letter says

It confirms that probation (from the start date you enter) has been completed, the date employment is confirmed from, an optional line of feedback, and — if you choose — the revised monthly salary split with the new total. It closes by noting that the post-probation notice period in the contract now applies.

Before you send it

  • Paste onto your letterhead, sign and stamp.
  • Keep the contract record and WPS payroll in line with any salary change.
  • This is a template, not legal advice.

Related

Review the new hire first with the probation evaluation form; for a later move up, use the promotion letter generator.

Frequently asked questions

Do I have to issue a probation confirmation letter?

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GCC labour laws don't require one, but it removes doubt about when probation ended — which matters because notice rules change after probation (in the UAE, for example, probation notice is 14 days and the contract notice of 30–90 days applies afterwards). It's also good practice for the employee's file.

When should I send it?

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On or just before the last day of probation, after a probation review. Use the probation evaluation form first so the decision is documented.

Can I change the salary in the confirmation letter?

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Yes — choose 'Revised' and enter the new basic and allowances. The letter lists the new split and total. Update the contract record and pay the new salary through WPS from the confirmation date.

What if probation isn't successful?

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Don't use this letter. Either extend probation where the law and contract allow (Saudi Arabia allows up to 180 days in total by written agreement; the UAE and Qatar cap probation at 6 months), or end the contract with the probation notice — the termination letter generator works it out.

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More free HR tools

Probation Evaluation Form

Rate a new hire before probation ends and record confirm, extend or end.

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Appointment Letter Generator

An appointment letter with job, salary split, probation, notice and leave, in English and Arabic.

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Promotion Letter Generator

Confirms a new title, effective date and revised salary package.

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Offer Letter Generator

A Gulf-format offer letter with basic pay, allowances, probation and notice, in English and Arabic.

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See all free hiring tools →

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Step 1 · Company & letter1/5+
Step 2 · Employee1/6+
Employee

Sets Mr/Ms and the Arabic wording (Arabic verbs agree with gender).

Step 3 · Salary & feedback1/6+
Salary
Step 4 · Sign-off1/2+
PROBATION CONFIRMATION

[Company name] (to fill in)

Ref: [Reference number] (to fill in) Date: [Date] (to fill in)

Mr. [Employee full name] (to fill in) [Job title] (to fill in)

Subject: Confirmation of employment after probation

Dear Mr. [Employee full name] (to fill in),

We are pleased to inform you that you have successfully completed your probation period, which began on [Start date] (to fill in). Your employment as [Job title] (to fill in) is confirmed with effect from [Confirmation date] (to fill in).

All other terms of your employment contract remain unchanged. From now on, the notice period after probation set out in your contract applies.

Congratulations, and thank you for your contribution so far.

Yours sincerely,

[Signed by] (to fill in) HR Manager [Company name] (to fill in)

Paste onto your letterhead, sign and stamp. This is a template, not legal advice.

5 fields still show as [highlighted placeholders] — fill them in or edit after copying.

Get this letter in your inbox (English and Arabic) plus our other GCC HR letter formats.