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Offer Acceptance Email Template

What should the email say once a Gulf job offer is accepted — from either side?

Write the email that follows an accepted offer: a welcome with visa, medical and start-date next steps from the employer, or a clear acceptance from the candidate. English or Arabic.

What the email covers

Choose who is writing. The employer version welcomes the new hire, confirms the job and start date (subject to the work permit and visa), then lists next steps you can switch on or off: visa documents, the medical fitness test and residence ID biometrics, contract signing and first-day details, with a named onboarding contact. The candidate version formally accepts, confirms the role, agreed package and start date, mentions notice with the current employer and offers to send visa documents.

Work permit: Approval to employ the person, issued before the residence visa.
Medical fitness test: Required for residence in GCC countries, taken after arrival.
Residence ID: Emirates ID (UAE), iqama (Saudi Arabia) or QID (Qatar).

Employer vs candidate version

	Employer confirming	Candidate accepting
Subject	Welcome to [Company] — next steps	Offer acceptance — [Role] — [Name]
Main job	Next steps and documents	Clear 'I accept' + start date
Ends with	Onboarding contact	Offer to send visa documents

Before you send it

Keep the start date conditional on the work permit and visa — they can take longer than planned.
Ask only for documents you actually need for the permit; keep copies securely.
The candidate version is not a contract — keep the signed offer letter too.

After the acceptance

Track every step to day one with the pre-joining checklist, and collect consent for checks with the background check consent form.

Frequently asked questions

What should an employer send after a candidate accepts an offer?

A short welcome that confirms the role and start date, then the next steps in order: the documents you need for the work permit and visa, the medical test and residence ID biometrics after arrival, contract signing, and when first-day details will arrive. Name one onboarding contact. In the Gulf the start date depends on the visa, so say that the date is subject to the permit and visa being issued.

How does a candidate accept a job offer by email?

Thank the employer, state clearly that you accept the position, confirm the job title, the agreed package if you want it on record, and your start date — mentioning your notice period if you're still employed. Offer to send the visa documents. Choose 'Candidate accepting' in the template to get this version.

Which documents are needed for a Gulf work visa?

Usually a passport copy, a photo with a white background and the highest qualification certificate — attested for roles or permit categories that require it. Some roles need more (professional licences for healthcare and engineering). Your PRO or HR team confirms the exact list for the permit category.

Is an acceptance email legally binding?

It shows agreement to the offer, but the signed employment contract — registered with MOHRE in the UAE, documented on Qiwa in Saudi Arabia, authenticated in Qatar — sets the binding terms. Make sure the signed offer letter is returned as well as the email.

Every week this role stays open costs you. Post it free today.

Post the job on MenaJobs free in about 2 minutes. We review every post, and once approved it reaches job seekers across the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain and Oman.

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Free HR tool · No sign-up

Offer Acceptance Email Template

What should the email say once a Gulf job offer is accepted — from either side?

Write the email that follows an accepted offer: a welcome with visa, medical and start-date next steps from the employer, or a clear acceptance from the candidate. English or Arabic.

Step 1 · Who & what1/5

Who is writing?

Employer confirmingCandidate accepting

Candidate name

Job title

Company name

Start date

Step 2 · Details3/8

Ask for visa documentsMention the medical test and ID biometrics

Onboarding contact (optional)

Onboarding contact email (optional)

Step 3 · Sign-off1/2

Your name

Your title

EnglishالعربيةBoth

OFFER ACCEPTANCE

Subject: Welcome to [Company name] (to fill in) — next steps before you join

Dear [Candidate name] (to fill in),

Thank you for accepting our offer for the [Job title] (to fill in) role. We are delighted you are joining [Company name] (to fill in). Your start date is [Start date] (to fill in), subject to your work permit and residence visa being issued.

Here is what happens next: • Documents: please send a clear colour copy of your passport, a passport-size photo with a white background, and your highest qualification certificate (attested, if your offer letter asks for it). We need these to apply for your work permit and visa. • Medical and ID: once you are in the country, you will take a medical fitness test and give biometrics for your residence ID. We will book both and tell you where to go. • Contract: you will sign your employment contract before your visa is issued; its terms will match your offer letter. • First day: we will send your first-day details (time, address, who to ask for) the week before you start.

Welcome aboard — we look forward to working with you.

Kind regards,

[Your name] (to fill in) HR Manager [Company name] (to fill in)

Review before sending. The offer letter and employment contract set the binding terms; this email only confirms them.

4 fields still show as [highlighted placeholders] — fill them in or edit after copying.

What the email covers

Work permit: Approval to employ the person, issued before the residence visa.
Medical fitness test: Required for residence in GCC countries, taken after arrival.
Residence ID: Emirates ID (UAE), iqama (Saudi Arabia) or QID (Qatar).

Employer vs candidate version

	Employer confirming	Candidate accepting
Subject	Welcome to [Company] — next steps	Offer acceptance — [Role] — [Name]
Main job	Next steps and documents	Clear 'I accept' + start date
Ends with	Onboarding contact	Offer to send visa documents

Before you send it

Keep the start date conditional on the work permit and visa — they can take longer than planned.
Ask only for documents you actually need for the permit; keep copies securely.
The candidate version is not a contract — keep the signed offer letter too.

After the acceptance

Track every step to day one with the pre-joining checklist, and collect consent for checks with the background check consent form.

Frequently asked questions

What should an employer send after a candidate accepts an offer?

How does a candidate accept a job offer by email?

Which documents are needed for a Gulf work visa?

Is an acceptance email legally binding?

Every week this role stays open costs you. Post it free today.

Post the job on MenaJobs free in about 2 minutes. We review every post, and once approved it reaches job seekers across the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain and Oman.

Post a job free

More free HR tools

Offer Letter Generator

A Gulf-format offer letter with basic pay, allowances, probation and notice, in English and Arabic.

Open tool

Pre-Joining Checklist

Everything from accepted offer to day one: permit, medical, ID, contract, WPS, IT.

Open tool

Background Check Consent Form

Candidate consent for employment, education, criminal and credit checks, in English and Arabic.

Open tool

Reference Check Template

Reference questions, call script and rating form — or an email to send the referee.

Open tool

Counter-Offer Response Template

Answer a candidate's counter-offer: improve, meet part-way or hold firm, in English or Arabic.

Open tool

See all free hiring tools →