Static Equipment Department Secretary

We are currently seeking a Static Equipment Department Secretary reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About the mission we offer you:

Job Title: Static Equipment Department Secretary
Department: Static Equipment Engineering
Location: Abu Dhabi, UAE
Reporting To: Head of Static Equipment Department

Job Purpose
To provide professional secretarial, administrative, and coordination support to the Static Equipment Department, ensuring efficient management of departmental documentation, correspondence, meetings, reports, and communication activities. The role supports engineers and department management in maintaining smooth operations and timely execution of engineering projects.

Key Responsibilities Administrative & Secretarial Support

• Provide comprehensive secretarial support to the Head of Department and Static Equipment Engineering team.

• Manage calendars, appointments, meetings, and travel arrangements.

• Prepare, type, format, and distribute correspondence, reports, presentations, and other departmental documents.

• Handle incoming and outgoing communications, including emails, letters, and telephone calls.

• Maintain confidential records and information related to department activities.
Document Management

• Maintain and organize departmental filing systems, both electronic and hard copy.

• Track engineering documents, vendor documents, technical reports, specifications, datasheets, and project correspondence.

• Liaise with the Document Control Department to ensure proper issuance, receipt, and archiving of project documents.

• Maintain document registers and ensure records are updated and readily accessible.
Meeting Coordination

• Schedule departmental and project meetings.

• Prepare meeting agendas and related documentation.

• Record and distribute minutes of meetings.

• Monitor and follow up on action items to ensure timely closure.
Coordination & Communication

• Coordinate with engineering disciplines, project teams, procurement, vendors, and clients regarding administrative and document-related matters.

• Assist in arranging technical reviews, workshops, and departmental events.

• Facilitate smooth communication between the Static Equipment Department and other departments.
Reporting & Data Management

• Prepare weekly and monthly departmental reports and presentations.

• Maintain manpower records, leave schedules, training records, and departmental trackers.

• Update databases and spreadsheets with accuracy and attention to detail.

• Generate reports as required by department management.
Quality & Compliance

• Ensure compliance with company policies, procedures, and document management requirements.

• Support departmental audits and quality management initiatives.

• Maintain confidentiality of project and company information.
Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, Secretarial Studies, or a related discipline.

• Professional certification in Secretarial Practice or Office Administration is an advantage.
Experience

• Minimum 2 years of experience in a Secretary, Administrative Assistant, or Department Coordinator role.

• Previous experience in an Engineering Consultancy, EPC, FEED, Oil & Gas, Petrochemical, or Industrial environment is preferred.

• Experience supporting engineering teams will be an added advantage.

Starting Date: ASAP

About you:

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:

Qualifications: Bachelors or Diploma

Languages: English + proficiency level (Basic, Professional, Fluent)

Main skills: (up to 4)

Your career with us

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.

What’s Next?

Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.

We invite you to get to know more about our company by visiting www.ten.com and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.