White Spot Facilities Management Services LLC
Reporting & Document Control Executive
🇦🇪 Dubai, UAE🏢 On-site
Document ControlExcelReportingData ManagementVersion Control
At a Glance
- Category
- 🚢 Logistics & Supply Chain
- Level
- Mid-Level
- Type
- Full-time
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Collect weekly reports from all designated stakeholders and chase missing/late submissions.
- Maintain the Master Action Tracker and follow up overdue actions.
- Maintain the Master Document Register: proposals, contracts, MOMs, reports, quotations, LOAs, operational trackers and supporting evidence.
- Control document versions and identify missing, outdated, duplicate or superseded documents.
- Compile the weekly management pack for the GGM without changing the owners’ information.
- Maintain the future cloud/database filing structure and ensure documents can be quickly retrieved.
- Coordinate with HR, Operations, BD, Finance, Procurement, Hospitality, Snagging/DLP, Lagoons and F72 to keep information current.
- Escalate missing information, overdue actions and data inconsistencies to the GGM.
Highly organized, strong Excel/document-control skills, comfortable chasing senior stakeholders, analytical enough to identify missing/inconsistent information, and extremely disciplined with confidentiality and version control.
Requirements
- •Highly organized
- •Strong Excel skills
- •Strong document-control skills
- •Ability to chase senior stakeholders
- •Analytical skills to identify missing/inconsistent information
- •Disciplined with confidentiality and version control
Responsibilities
- •Collect weekly reports from all designated stakeholders
- •Chase missing/late submissions
- •Maintain the Master Action Tracker and follow up overdue actions
- •Maintain the Master Document Register (proposals, contracts, MOMs, reports, etc.)
- •Control document versions and identify missing, outdated, duplicate or superseded documents
- •Compile the weekly management pack for the GGM
- •Maintain the future cloud/database filing structure
- •Coordinate with HR, Operations, BD, Finance, Procurement, Hospitality, Snagging/DLP, Lagoons and F72
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75% Get Thrown Out
- See if your CV gets past the software before White Spot Facilities Management Services LLC reads it
- Get every weak line rewritten
- Download a CV written for the Gulf
Free check in 60 seconds. Fixes $5.88 one-time, only if you want them.
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