P&C Coordinator

Company Description

We are far more than a worldwide leader in hospitality. We welcome you as you are and offer opportunities to find a role and brand that truly match your personality and aspirations. At Ennismore, we are committed to supporting your growth and learning every day, ensuring that your work brings purpose and fulfillment to your life. During your journey with us, you will have the opportunity to explore limitless possibilities, shape your own story, and help us imagine the future of hospitality together.

Rixos Murjana is a self-contained paradise where everything you desire is effortlessly within reach. Consistently offering guests hospitality experiences that transcend the ordinary, this new Rixos Hotels’ property in Saudi Arabia is set to redefine hotel stays in the Kingdom. Spanning 275,000 square metres, the very best of indulgence, relaxation, and adventure come together in an All-Inclusive experience like no other- all-encompassing, uncompromising, and unmatched.

Job Description

About the Role

Reporting directly to the Director of Human Resources, the Human Resources Coordinator is responsible for providing efficient, personalized, courteous, and timely service to all colleagues.

The role involves coordinating various Human Resources functions, including recruitment, employee administration, joiner and leaver processes, employee relations, departmental coordination, liaison with external contractors, HR reporting, and maintaining accurate employee records and databases.

The successful candidate will support the smooth daily operation of the People & Culture Department while ensuring compliance with hotel standards, policies, procedures, and applicable legal requirements.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Maintain and regularly update candidate databases and CV records to support future recruitment requirements.

• Assist in the recruitment and hiring of all rank-and-file employees.

• Coordinate the entire recruitment process, including interview arrangements, candidate communication, contracting, and employee arrivals.

• Ensure recruitment documentation and candidate records are accurate, consistent, and complete.

• Coordinate with relevant hotel departments regarding recruitment requirements and hiring activities.

• Liaise with the PRO and external agencies to coordinate employee visa applications and arrangements.

• Coordinate the arrival process of new employees and ensure the necessary joining arrangements are completed.

2. Employee Administration & HR Operations

• Coordinate employee joiner and leaver administration.

• Maintain and regularly update employee files, ensuring all required documentation is properly filed.

• Develop and maintain confidential employee records, documents, databases, and departmental filing systems.

• Maintain accurate HR records and Management Information Systems (MIS) for all assigned processes.

• Monitor and track annual and sick leave accruals.

• Coordinate employee-related activities with all hotel departments.

• Support the implementation and evaluation of HR practices to improve departmental efficiency and effectiveness.

• Assist the HR team with administrative and operational tasks as required.

3. Employee Relations

• Establish and maintain effective working relationships with colleagues across all hotel departments.

• Coordinate employee relations functions in consultation with the Director of Human Resources.

• Listen and respond appropriately to employee concerns and requests.

• Maintain positive working relationships and support a collaborative working environment.

• Communicate professionally and courteously with colleagues at all organizational levels.

4. Administrative & Management Support

• Provide comprehensive administrative support to the Director of Human Resources, including handling highly confidential and sensitive matters.

• Organize daily incoming correspondence, assess priorities, and respond or follow up as appropriate.

• Manage the Director of Human Resources' diary and ensure pending correspondence and trace files are reviewed and actioned daily.

• Maintain and update calendars to facilitate appointments and meeting schedules.

• Arrange meetings, take minutes, and circulate meeting records.

• Prepare letters, memorandums, reports, and other documents using word processing, spreadsheet, database, and presentation applications.

• Handle incoming and outgoing correspondence, including receiving, date-stamping, and distributing mail.

• Maintain organized electronic and physical filing systems for records, reports, and departmental documents.

• Handle telephone calls professionally, take messages, and prioritize communications where necessary.

• Coordinate the People & Culture Department's stationery requirements and procurement through FMC.

• Maintain business contact records, follow up on pending matters, and ensure timely completion of assigned actions.

5. Reporting, Audits & Compliance

• Prepare, maintain, and update HR reports, records, and departmental databases.

• Maintain the Management Information System (MIS) for assigned areas of responsibility.

• Conduct regular audits of assigned work areas and ensure records are accurate and up to date.

• Ensure compliance with hotel policies, procedures, operational standards, and applicable legal requirements.

• Ensure all employee information and confidential documents are handled with the appropriate level of sensitivity.

• Ensure compliance with health, hygiene, security, safety, and fire regulations.

6. General Responsibilities

• Keep the Director of Human Resources informed of important events and operational developments within the hotel to avoid misunderstandings and rumors.

• Maintain familiarity with relevant company documentation and operational standards manuals.

• Follow established Human Resources service standards and actively identify opportunities to improve service delivery.

• Complete assigned tasks accurately, efficiently, and within the required timelines.

• Demonstrate reliability, accountability, professionalism, and commitment to the role.

• Report for duty as scheduled and on time.

• Support colleagues and contribute to achieving departmental objectives.

• Take responsibility for personal and professional development.

• Perform other reasonable duties assigned by management.

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.

Experience

• Previous experience in Human Resources or administration is required.

• Minimum of one year of experience in a similar role.

Technical & Language Requirements

• Proficiency in Microsoft Office applications and general computer operations.

• Fluency in reading, writing, and speaking both English and Arabic.

Required Skills & Competencies

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Excellent interpersonal and relationship-building abilities.

• Strong administrative and coordination skills.

• Attention to detail and accuracy.

• Good judgment and problem-solving abilities.

• Ability to handle confidential and sensitive information.

• Highly responsible, reliable, and organized.

• Ability to work independently and cohesively as part of a team.

• Ability to remain calm, professional, and courteous at all times.

• Strong focus on colleague needs and service delivery.