Maintenance Cost Control and Performance Specialist

About the Role

Ninja is looking for a detail-oriented Maintenance Cost Control and Performance Specialist to manage maintenance budgets, monitor expenditure, optimize costs, and improve financial and operational performance across our stores and facilities.

The role will focus on budget control, financial reporting, vendor cost management, invoice reconciliation, and performance analysis to ensure cost efficiency and financial accuracy.

Key Responsibilities

• Prepare and monitor maintenance OPEX and CAPEX budgets, actual expenditure, forecasts, commitments, and accruals.
• Reconcile work orders, quotations, purchase orders, invoices, approvals, and payment status.
• Monitor maintenance contracts (AMC), vendor pricing, and contract utilization.
• Identify duplicate charges, unsupported costs, warranty-covered repairs, and cost-saving opportunities.
• Develop weekly and monthly dashboards covering maintenance costs, work orders, SLA compliance, PPM achievement, and vendor performance.
• Analyze maintenance costs by store, asset, region, and work-order category.
• Validate asset replacement requests and assess repair-versus-replace decisions.
• Prepare monthly financial and performance reports for management.
• Coordinate with Finance, Procurement, Area Maintenance Managers, and Facilities Coordinators.

• Bachelor's degree in Finance, Accounting, Engineering, or Business Administration.
• Minimum 5 years of relevant experience in cost control, budgeting, or financial performance.
• Strong knowledge of OPEX and CAPEX budget monitoring and forecasting.
• Experience in purchase order and invoice reconciliation.
• Advanced Microsoft Excel skills, including formulas, PivotTables, and Power Query.
• Strong analytical, reporting, and problem-solving skills.
• Experience with ERP systems.

Preferred Qualifications

• Experience in facilities management, maintenance, retail, or multi-site operations.
• Power BI proficiency.
• Familiarity with FSM/CAFM maintenance management systems.
• Experience in vendor cost management and AMC contracts.