Associate Document Controller

We are seeking an organized and detail-oriented Document Controller to provide document management and administrative support, ensuring the accurate handling, recording, distribution, and maintenance of company documents and correspondence. The role is responsible for managing incoming and outgoing documentation, maintaining structured filing systems, updating document registers, preparing administrative reports, and ensuring the timely retrieval and distribution of records. The successful candidate will support efficient document control processes while maintaining accuracy, confidentiality, and compliance with established company procedures.

Responsibilities

• Receive, sort, register, classify, and distribute incoming and outgoing documents, correspondence, and official communications.

• Maintain and update document registers, filing systems, indexes, and records to ensure proper tracking and easy retrieval of information.

• Ensure documents are properly identified, numbered, categorized, filed, and maintained in accordance with established procedures.

• Monitor document movements and maintain accurate records of document submissions, approvals, revisions, and distributions.

• Prepare, type, format, and process letters, reports, forms, memos, and other official documentation.

• Coordinate with internal departments and external parties to facilitate the timely submission, circulation, and retrieval of documents.

• Maintain accurate administrative records, including attendance, timekeeping, and other relevant documentation.

• Ensure proper handling, storage, and confidentiality of sensitive company documents and records.

• Operate office equipment, including scanners, printers, photocopiers, and other document management tools.

• Monitor office stationery and document-related supplies and coordinate replenishment when required.

• Handle telephone inquiries, receive visitors, and provide general administrative assistance when required.

• Support the supervisor in daily document control and clerical activities and perform other related duties as assigned.

• Associate Degree or Diploma in any Engineering discipline.

• Minimum 3 years of experience in document control, records management, or administrative support.

• Basic knowledge of document control procedures, filing systems, and document management practices.

• Proficiency in Microsoft Office applications, particularly MS Word, Excel, and Outlook.

• Good written and verbal communication skills in Arabic and English.

• Strong organizational skills with excellent attention to detail and accuracy.

• Ability to manage multiple documents, maintain records, and meet deadlines.

• Good coordination and communication skills to interact effectively with internal departments and external stakeholders.

• Ability to maintain confidentiality and handle sensitive documentation professionally.