Rotana Hotel Management Corporation PJSC
Executive Secretary
🇸🇦 Makkah, Saudi Arabia🏢 On-site
Correspondence ManagementMinute TakingTravel CoordinationDatabase ManagementOffice Administration
At a Glance
- Category
- 🏨 Hospitality & Tourism
- Level
- Mid-Level
- Type
- Full-time
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- Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
- Review all incoming mail and prioritise it before forwarding to the General Manager
- Act on routine standardised correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures
- Co-ordinate and follow up with internal departments on behalf of the General Manager
- Compose letters on behalf of the General Manager
- Ensure all correspondence is filed in a methodical systematic basis
- Attend meetings, record and distribute the minutes and follows up on action items
- Handle all telephone calls and appointments for the General Manager, screen and prioritise calls as necessary
- Maintain a database of contacts, which may be required by the General Manager
- Organise travel and external business trips on behalf of the General Manager
- Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment
- Comply with the hotel environmental, health and safety policies and procedures
Requirements
- •Ability to type and proofread correspondence to a high standard
- •Ability to prioritize incoming mail and telephone calls
- •Ability to coordinate with internal departments
- •Ability to maintain a methodical filing system
- •Knowledge of health and safety policies
Responsibilities
- •Type, proofread, and dispatch all outgoing correspondence
- •Review and prioritize incoming mail for the General Manager
- •Act on routine standardized correspondence (membership, accommodation, brochures)
- •Coordinate and follow up with internal departments
- •Compose letters on behalf of the General Manager
- •File all correspondence systematically
- •Attend meetings, record minutes, and follow up on action items
- •Handle telephone calls, appointments, and maintain a contact database
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Are You in the 25%?
- Check if Rotana Hotel Management Corporation PJSC will actually see your CV
- Get every weak line rewritten
- Download a CV written for the Gulf
Free check in 60 seconds. Fixes $5.88 one-time, only if you want them.
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