Buyer - Procurement Officer

JOB PURPOSE

Execute end-to-end operational purchasing for assigned routine, lower-complexity and time-sensitive requirements within the company. The Buyer coordinates quotations, purchase orders, suppliers and delivery follow-up to support media production, broadcasting, content, events and any corporate operations. Working alongside the Senior Procurement Specialist as a professional colleague, the Buyer may seek technical guidance when required but remains accountable for assigned purchasing activities.

KEY RESPONSIBILITIES

1  |  Operational Sourcing & Purchasing

• Review assigned purchase requisitions for complete specifications, correct purchasing information and supporting documents; clarify requirements with end users.

• Source suppliers, obtain quotations, issue routine RFQs, compare offers and negotiate standard prices, lead times and service terms within approved procedures.

• Prepare and process purchase orders and related purchasing documents in Oracle Fusion, ensuring approvals are completed before any supplier commitment.

• Track order acknowledgments, deliveries, service completion and outstanding items; coordinate receiving evidence and procurement close-out with relevant teams.

2  |  Day-to-Day Coordination & Urgent Requests

• Serve as a day-to-day procurement contact for production, events, content, marketing and other business stakeholders on assigned operational purchases.

• Coordinate routine requirements such as production consumables, equipment rentals, studio support, event logistics, creative services and other recurring needs.

• Respond promptly to urgent or emergency buying needs; document requirements and escalate exceptions for approval in line with procurement policy.

• Maintain purchasing trackers, provide status updates, follow up pending quotations and flag potential delays or supply issues early to the Procurement Team Leader.

3  |  Collaboration & Technical Guidance

• Collaborate with the Senior Procurement Specialist on supplier follow-up, documentation and coordination where routine requirements connect with larger sourcing activities.

• Seek practical guidance from the Senior Procurement Specialist on more technical supplier comparisons, sourcing approaches or complex procurement matters as needed.

• Share supplier information, quotations, timelines and status updates to support coordinated delivery, while retaining direct responsibility for assigned Buyer transactions.

• Escalate material commercial risks, non-compliance, unresolved disputes and matters requiring management decisions to the Procurement Team Leader.

4  |  Supplier & Contract Coordination

• Identify suitable suppliers for routine company needs and support supplier registration, onboarding, document collection and qualification checks.

• Maintain responsive supplier relationships, follow up prices and quotations, monitor delivery and service quality and help resolve routine supply issues.

• Coordinate purchasing documents, service deliverables and contract-related information with business teams, Finance and Legal when required.

• Use approved suppliers, rate cards and framework or blanket agreements where applicable; highlight opportunities for better routine pricing and service.

5  |  Systems, Compliance & Reporting

• Ensure every assigned transaction follows procurement policies, purchasing controls, delegated authorities and record-retention requirements.

• Maintain accurate information and supporting records in Oracle Fusion Procurement, including sourcing activities, purchase orders and supplier-related workflows.

• Prepare clear status summaries, quotation comparisons, purchasing trackers and basic spend or delivery reports for assigned requirements.

• Support practical process improvements, accurate filing and continuous improvement of operational and urgent procurement workflows.

POSITION AUTHORITY & ACCOUNTABILITY

This is an individual-contributor role focused on routine and lower-complexity procurement within one company. The Buyer and Senior Procurement Specialist work collaboratively, with no supervisory or reporting relationship between them. The Senior Specialist handles larger-scale and more complex sourcing and may provide technical guidance; the Buyer owns assigned operational purchases and reports directly to the Group Procurement Team Leader. Neither position may make awards or commitments outside approved delegated authority.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Industrial Engineering or a related discipline.

• Typically 3–5 years of procurement experience, including at least 2 years in operational or tactical purchasing.

• Hands-on experience with Oracle Fusion Procurement (or an equivalent ERP), including purchasing, sourcing and supplier-related processes.

• Experience in media production, events, broadcasting, entertainment or another fast-moving service environment is preferred.

• Ability to manage routine RFQs, quotation comparisons, supplier coordination and urgent requests with accuracy and a strong service mindset.

• Good proficiency in Microsoft Excel, purchasing trackers, reporting, supplier communication and procurement documentation.

PREFERRED QUALIFICATIONS

Exposure to media-related procurement categories such as production equipment, creative services, venue rentals, event logistics and digital platforms; familiarity with rapid production and campaign timelines.

CORE COMPETENCIES & SUCCESS MEASURES

Competencies: organization, responsiveness, attention to detail, supplier communication, teamwork, integrity, time management and sound procurement judgment.

Performance measures: timely PO processing, quotation turnaround, complete documentation, supplier follow-up, on-time delivery and compliance for assigned purchases.