Assistant, Supply

Job Purpose

To maintain daily product stock registers for each product, and record all transfers and deliveries. To reconcile all PDN/PTN and meter readings, confirm and process PDN/PTN(s) through the system and ensures Product Notes issuance restricted all through to company’s regulation and procedures

Job Specific Accountabilities

Accountability 1

Checks and audits products issued as per PDNs/PTNs, includes meter-reading notes compared to Dispatch statements and Control Room statements.

Prepares daily product transfers, deliveries in the specific statement and reconciles product notes, print output statements though confirming the system and giving monthly reports of meter reading.

Reconciles daily PDN/PTN-s and meter reading statements received from Control Room. Informs Control Room Officer, Control Room Supervisor and Supply Officer if there are any discrepancies.

Detaches and files yellow copy of all confirmed PDN/PTNs, before forwarding them to Finance along with the computer printout of daily-confirmed PDN/PTN-s.

Prepares monthly statement of products received from Umm Al Nar, Moussafa & Ruwais Refineries

Maintains unit activity records, includes typing daily, monthly reports, and all typographic duties as assigned by supervisor.

Types, follows up staff annual leave, records in the particular form as well as carrying out typographic duties during the absence of Dispatch Assistant.

Performs other similar or related duties regarding product supply as and when assigned by direct supervisor. Assists Supply Supervisor for the unit activities and on his absence

Minimum Qualification

High School Diploma & Vocational/Technical Training

Minimum Experience, Knowledge & Skills

3-5 years experience in a relevant field
Computer literate of basics.
Good knowledge of Arabic and English languages (spoken & written).
Valid UAE Driving License

Professional Certifications

As applicable