Administrative Coordinator

ob Purpose

Provide comprehensive administrative and organizational support to the Rasen Department, ensuring the efficient execution of daily operations through effective document management, task coordination, team collaboration, and maintaining the accuracy and confidentiality of information while ensuring timely completion of work.

Key Responsibilities

• Organize and maintain both physical and electronic filing systems using a structured archiving process to ensure easy access to documents.
• Prepare, format, and coordinate administrative correspondence, reports, and official documents.
• Track assigned tasks, monitor deadlines, and send timely reminders to ensure completion.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Accurately enter, update, and maintain data within approved systems.
• Coordinate with different departments to facilitate smooth workflow and effective communication.
• Follow up on contracts and official documents, ensuring they are complete, properly documented, and securely archived.
• Provide administrative support to the department team and perform other related duties as assigned.

Qualifications

• Diploma or Bachelor's degree in Business Administration or a related field.
• Previous experience in an administrative coordination or administrative support role; experience within the real estate sector is preferred.

Required Skills

• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Strong knowledge of electronic and physical document management and archiving systems.
• Excellent organizational and prioritization skills.
• Strong follow-up skills with the ability to ensure tasks are completed on schedule.
• High level of accuracy and attention to detail.
• Excellent communication and coordination skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Professionalism with a strong commitment to maintaining confidentiality.