Administrative Assistant (UAE National)

Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 112 offices worldwide.

Job Description

We are seeking a highly organized and proactive Administrative Assistant (UAE National) to provide comprehensive administrative and operational support to the team in Abu Dhabi. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office by managing administrative tasks, coordinating meetings, maintaining documentation, and supporting internal stakeholders.

The ideal candidate will possess excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities in a dynamic and fast-paced environment.

• Provide administrative support to management and project teams.
• Manage calendars, schedule meetings, appointments, and coordinate meeting logistics.
• Prepare correspondence, reports, presentations, and other business documents.
• Organize and maintain filing systems, records, and confidential documentation.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-up actions.
• Coordinate travel arrangements, accommodation bookings, and expense claims as required.
• Support the preparation of meeting agendas, minutes, and action trackers.
• Monitor office supplies and coordinate procurement of administrative materials.
• Assist with onboarding activities and administrative support for new employees.
• Liaise with internal departments, clients, vendors, and external stakeholders as required.
• Maintain accurate databases, contact lists, and administrative records.

Qualifications

• Minimum 3-5 years of experience in an administrative, office support, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience managing calendars, meetings, correspondence, and documentation.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and accuracy.
• Experience working in a corporate, professional services, engineering, consulting, or government-related environment is preferred.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.