Procurement Operations Manager

Role : Procurement Operations Manger
Location : Abu Dhabi

Role Purpose:

• To lead the Procurement Operations Manager and support the HOD to execute duties associated with Procurement Operations including but not limited to the following:

• Responsibility to ensure an effective VMCP operating model including policy and procedures, procurement technology, targeted governance and control, talent management of resources
• Responsibility for management and execution of VMCP low level spend commodities on behalf of ADIB departments
• Act as an enabler to increase VMCP overall spend influence to ensure value can be derived for all ADIB stakeholders
• Where required, lead major negotiations and procurement activities, engaging and presenting to senior stakeholders
• Proactively identify and reduce ADIB Risk across the supply chain
• Proactively identify opportunities to develop and institutionalize VMCP brand

KEY METRICS For Procurement Operations Manager:

• Increase spends under influence for VMCP
• Enhance department reporting activities incorporating savings, risks, BRCC, ORM etc.
• Reduce process exceptions
• Ensure timely registration of vendors to enable competition
• Map catalogues spend v PO spend and drive digitalization
• Review Lifecycle activities to identify manual steps, governance, and control points
• Conduct findings assessment and gap analysis and document priority actions/roadmap
• Provide regular progress to plan to support process automation
• Enhanced Procurement Functionality

Key Accountabilities of the role

Thought Leadership

• Lead VMCP reporting mechanisms to ensure reports provided to senior management with key information

• Identify opportunities /provide support to HOD and Category Managers to increase spend under VMCP influence

• Engagements with external thought-leadership to analyze industry best practices and identify opportunities to incorporate within ADIB

• Own and develop risk management strategies for ADIB engagements with strategic and critical vendors

Business As Usual Focus

• Continuous review of department P & P, mapping to technology and ADIB objectives to ensure risks are managed and value is created

• Develop and implement formal awareness campaigns to ensure wider and appropriate understanding and adherence to VMCP Policy and Procedures

• Drive the utilization of spend catalogue to ensure effective use of VMCP resources

• Provide technology operational expertise to VMCP and internal customers, improvement program to increase technology utilization

• Proactive management of the ADIB vendor commercial directory to ensure institutionalized competition, risk management and alignment to ADIB overall objectives

• Effective management of VMCP low value and low risk spend commodity

• Develop and implement voice of the customer (internal and external) and factor feedback into department roadmap

• Lead the delivery of year-on-year savings for ADIB where opportunities exist to provide competitive advantage

• Responsible for department reporting activities incorporating savings, risks BRCC, RSCA, ORM etc.

Governance & Controls

• Ensure effective controls are in operation to manage the potential financial loss

• Develop robust departmental KPI and KRI to ensure risks and value are identified and map to ADIB objectives

• Develop suite of reporting tools to enable VMCP to demonstrate its compliance to all associated metrics

• Act as point of contact for all engagements with Audit, ORM, ICD (etc.)

Financials & Benefits Realization

• Where requested effectively lead major vendor negotiations to deliver value for ADIB

• Liaise closely with Business teams to ensure accurate & robust budget monitoring against project plans

• Input into the annual Savings Pipeline, generate and submit savings Track and monitor benefits realization against planned targets

• Ensure effective management and delivery of team budget /cost

Specialist Skills / Technical Knowledge Required for this role:

• Vision, mapping of organizational objectives to department output

• Procurement operational experience

• Customer Management

• Effective Customer engagement skills

• Data analytics and reporting experience

• Excellent presentation skills

Previous experience:

• Minimum 12 years procurement experience

• Professionally qualified (CIPS) (or working towards), Legal awareness (LLB) and/or experience in Financial Services