Parts Executive

Job purpose:

To ensure effective control on Inventory, Parts margin, Documentation accuracy, workshop store, special tools and equipment’s, manuals etc.

Job responsibilities:

• Sourcing parts & consumables on better price and maintain profitable margin.

• Maintain accurate stock levels by promptly issuing the items on job cards.

• Maintain 5S in parts department

• Perform monthly cycle count and keep accurate stock levels

• Provide parts estimation to workshop ( SA /Forman) in minimum TAT.

• Supply parts to technician in minimum TAT.

• Verify parts bills and ensure only genuine parts are received in stock. Ensure the Genuinity of the purchased parts.( Used & New)

• Negotiate best price from supplier and maintain healthy relationship with all stakeholders.

• Coordinate with registered suppliers and supply parts to workshop in minimum TAT.

• Ensure correct documentation of all necessary documents in line with Autotrust SOP

• Ensure the computerized Bills and VAT compliance.

• Ensure prompt submission of required documents to finance and keep acknowledgments for future references.

• Assist supplier for any payment delays liaising with Finance department.

• Part number creation to comply with SOP guidelines for new and used

• Guidelines & Process Adherence 100%

• Supply TAT New parts ( 12 HRS)

• Supply TAT Used parts ( 12 HRS)

• Supply TAT Consumables ( Within 48 HRS)

Educational Qualification

• Degree/3-year Diploma in Automobile/Mechanical Engineering

Work Experience

• 3 to 5 years’ experience in Auto W/S store management/Automobile dealer/Workshop

Competencies

• Parts Sourcing & Cost Control: Sources genuine parts and consumables at optimal cost, ensuring profitability, margin control, and supplier negotiation.

• Inventory & Stock Accuracy: Maintains accurate stock levels through timely issuance, cycle counts, 5S standards, and strict SOP compliance.

• Operational Efficiency & TAT Management: Delivers fast and accurate parts estimation and supply to workshop teams within defined turnaround times.

• Compliance & Documentation Management: Ensures correct documentation, VAT compliance, system accuracy, and coordination with finance and suppliers.

Languages

• English