Administrator-Deployment
At a Glance
- Category
- 🚢 Logistics & Supply Chain
- Level
- Mid-Level
- Experience
- 3+ years
- Type
- Full-time
Before You Apply
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We are currently recruiting for an Administrator - Deployment to join our Accommodation Services and Projects team in Dubai.
Scope:
Responsible for providing administrative support to ensure smooth operations for the. This role is accountable for managing communication, handling documentation and recordkeeping, in addition to coordinating resources, providing logistic support, and equipment support. The incumbent is also responsible for providing support to the Manager by assisting with incident and crisis management, whilst ensuring reporting and analysis are completed within a timely manner.
Financial
- Implement deployment initiatives to ensure that all current processes are consistently updated to ensure improved efficiencies that result in cost savings.
Customer
- Review all new preliminary plans, review the needs of all resources, and ensure the needs of each accommodation are met.
- • Coordinate with the Business Unit on daily deployment tasks to ensure all client requirements are met.
- • Identify and escalate incidents to relevant parties to mitigate or minimize potential damage in the event of a disaster.
Process
- Responsible for addressing issues pertaining to the end-to-end Deployment Process to the DOC manager.
- Ensure that clear and accurate operational documents/procedures are maintained for reference.
- Perform regular inspections/audits in all TG accommodations to verify that all deployment operations comply with company standards.
- Responsible for IT equipment involved such as Tablets used to record data in TG’s Time and Attendance application as part of the deployment process and ensuring fail safes are in place to minimize any negative impact on real-time reporting.
Innovation
- Organize office tasks and procedures to ensure efficiency and adherence to Transguard policies.
- Proactively identify ways to improve processes for smoother efficiency.
- Drive a continuous improvement culture through all levels and across all administration functions.
- Optimize reporting and tracking systems to help enhance efficiency, accuracy, and decision making.
Selection Criteria
- Minimum 3 years of experience required in a similar role.
- Proficiency in excel is mandatory. In addition to understanding various tools and systems.
- Effective written and verbal communications to seamlessly assist with conflict resolution and deployments.
- Problem solving skills to proactively highlight any concerns.
Requirements
- •Minimum 3 years of experience in a similar role
- •Proficiency in Excel is mandatory
- •Understanding of various tools and systems
- •Effective written and verbal communication skills
- •Problem-solving skills
Responsibilities
- •Manage communication, documentation, and recordkeeping
- •Coordinate resources, logistics, and equipment support
- •Assist Manager with incident and crisis management
- •Complete reporting and analysis in a timely manner
- •Implement deployment initiatives to improve efficiencies and cost savings
- •Review preliminary plans and resource needs for accommodations
- •Coordinate daily deployment tasks with the Business Unit
- •Perform regular inspections/audits of accommodations to ensure compliance
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TransGuard Group provides integrated security solutions, including cash management and guarding services. They serve a wide range of clients across the UAE.