Ninja
Invoice Matching Team Leader
🇸🇦 Dammam, Saudi Arabia🏢 On-site
Invoice MatchingAccounts PayableERPWMSExcel3-way matchingInventory Management
At a Glance
- Category
- 🚢 Logistics & Supply Chain
- Level
- Senior
- Experience
- 3-5 years
- Type
- Full-time
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We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.
Responsibilities:
- Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
- Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
- Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
- Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
- Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
- Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
- Review complex cases and coach team members on investigation and reconciliation procedures.
- Maintain accurate records, supporting documentation, and audit-ready reconciliations.
- Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
- Identify recurring issues and support process improvement, standardization, and automation initiatives.
- Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.
- 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
- Previous team lead or supervisory experience is preferred.
- Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
- Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
- Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
- Strong numerical accuracy, attention to detail, and documentation control.
- Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
- Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
- CPIM, inventory management, AP, or supply chain certifications are an advantage.
Requirements
- •3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations
- •Previous team lead or supervisory experience is preferred
- •Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation
- •Good understanding of warehouse and inventory transaction flows and discrepancy investigation
- •Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting
- •Strong numerical accuracy, attention to detail, and documentation control
- •Excellent leadership, communication, analytical, follow-up, and problem-solving skills
- •Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field
Nice to Have
- •CPIM certification
- •Inventory management certification
- •AP certification
- •Supply chain certification
Responsibilities
- •Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents
- •Verify quantities, prices, item references, receiving status, and documentation before closing transactions
- •Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies
- •Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues
- •Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure
- •Allocate daily tasks and monitor team productivity, accuracy, workload, and completion
- •Review complex cases and coach team members on investigation and reconciliation procedures
- •Maintain accurate records, supporting documentation, and audit-ready reconciliations
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Stand Out
- Get your CV to the top of Ninja's pile
- Get every weak line rewritten
- Download a CV written for the Gulf
Free check in 60 seconds. Fixes $5.88 one-time, only if you want them.
GCC Info
Company
Ninja offers comprehensive human resources and payroll management software. Their platform is designed to streamline operations for businesses operating within Saudi Arabia.