Document Controller

Job Summary

We are seeking an experienced Document Controller to manage and maintain all project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, distributing, and archiving project documents while ensuring compliance with company procedures, document control standards, and contractual requirements.

Key Responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure that only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor document submission schedules and follow up on overdue documents.
• Support engineering and project teams by ensuring timely access to project documentation.
• Assist in project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and records.
• Ensure compliance with quality management systems, document control procedures, and contractual requirements.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• Experience working with consultants, contractors, and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems.
• Experience using Electronic Document Management Systems (EDMS) is preferred.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems such as Aconex, Procore, SharePoint, Autodesk Construction Cloud (ACC), or similar EDMS platforms.
• Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures.
• Excellent data entry, record management, and reporting skills.

Core Competencies

• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Confidentiality and professionalism.
• Problem-solving and analytical skills.
• Teamwork and collaboration.
• Strong documentation and record management capabilities.