PMO Specialist

Job Summary

The PMO Specialist will support the Strategy Department by establishing and maintaining project governance, monitoring strategic initiatives, tracking performance, and ensuring projects are delivered in alignment with the organization's strategic objectives. This role is internally focused and does not involve client or account management responsibilities.

Key Responsibilities

Strategic Project Governance

• Monitor and track the execution of strategic initiatives and transformation projects.
• Ensure projects comply with the organization's PMO standards, governance framework, and methodologies.
• Develop and maintain project governance documentation, templates, and standards.
• Support project managers in applying PMO processes and best practices.

Portfolio Management

• Maintain the strategic project portfolio and monitor project status.
• Consolidate project updates, risks, issues, and dependencies across initiatives.
• Track project milestones, deliverables, and resource utilization.
• Support portfolio prioritization and project performance reviews.

Performance Monitoring

• Develop and maintain PMO dashboards and executive reports.
• Monitor project KPIs and strategic performance indicators.
• Prepare periodic reports for executive management and governance committees.
• Analyze project performance and recommend improvement actions.

Risk & Quality Management

• Monitor project risks, issues, and mitigation plans.
• Ensure project documentation is complete and compliant with PMO standards.
• Support quality assurance reviews and governance audits.

Process Improvement

• Identify opportunities to improve PMO processes, governance, and reporting.
• Develop standardized templates, workflows, and project management tools.
• Promote continuous improvement across project delivery practices.

Requirements

• Bachelor's degree in Business Administration, Project Management, Engineering, Management Information Systems, or a related field.
• 3–6 years of experience in PMO, Strategy Execution, Corporate Strategy, or Project Management.
• Strong knowledge of PMO frameworks, project governance, and portfolio management.
• Proficiency in Microsoft Project, Power BI, Excel, PowerPoint, or similar reporting tools.
• Strong analytical, reporting, and organizational skills.
• Excellent communication and stakeholder coordination skills.
• PMP, PMI-PMOCP, PRINCE2, or similar certifications are preferred.

Preferred Experience

• Experience working within a Strategy, Transformation, or PMO Office.
• Experience supporting executive committees and strategic governance meetings.
• Familiarity with OKRs, Balanced Scorecard (BSC), strategic planning, and performance management.
• Experience with enterprise PMO tools (e.g., Jira, Smartsheet, Planview, Microsoft Project).