P&O Maritime Logistics - Commercial Officer, Offshore

About the Role:

Based at the Dubai Head Office and reporting to the VP, Commercial & Tendering – Offshore Services, this role is responsible for the timely preparation of all tenders and proposal submissions in compliance with IT requirements and the company’s internal procedures

Key Accountabilities:

• Manage and coordinate the entire tender process from receipt of the invitation to tender (ITT) through to submission of the final proposal.

• Review and analyse tender documents, specifications, and requirements to ensure a clear understanding of the scope of work, timelines, and client expectations.

• Work closely with various internal departments, such as Operations, Finance, Legal, and HSSEQ, to gather the necessary information and documentation required for the preparation of the tender submission.

• Develop and maintain a comprehensive tender schedule, ensuring that all internal stakeholders are aware of their responsibilities and deadlines.

• Prepare and submit clarification requests to clients, as necessary, to obtain a clear understanding of their requirements and expectations.

• Coordinate the development of technical and commercial proposals, ensuring that they are accurate, complete, and compliant with the tender requirements.

• Prepare risk assessments, sales report, CRM data analysis and other internal and external reports.

• Ensure that all tender documentation is well-organized, up-to-date, and easily accessible for future reference.

• Monitor the progress of submitted tenders, keeping management informed of any developments and maintaining communication with clients as needed.

• Arranging and coordinating contract closure and handover processes to relevant stakeholders.

• Continuously improve tender processes and documentation by identifying areas for improvement and implementing best practices.

Qualification & Experience:

• Bachelor’s or Master’s degree in a relevant field, such as Marketing, Engineering, Business Administration, IT or Supply Chain Management.

• A minimum of 5 - 7 years of experience in a similar role, preferably within the oil and gas offshore logistics industry.

Job-Specific Skills:

• An in-depth working knowledge of all Microsoft Office software,
• Independent judgment

• Demonstrate the ability to implement P&O Way

• Demonstrate good and professional internal and external communication

• Excellent organisational skills

Key Attributes

• Excellent analytical skills, with the ability to interpret technical and financial data to develop accurate cost estimates and pricing models.
• Exceptional written and verbal communication skills, including developing persuasive tender submissions and engaging with stakeholders at all levels.
• Proficient in using relevant software applications, including Microsoft Office Suite, CRM and project management tools.
• Strong organisational and time management skills, with the ability to manage multiple tender submissions simultaneously and meet deadlines.
• Proactive, detail-oriented, and able to work effectively in a fast-paced and dynamic environment.