Executive Assistant
Are You Getting Through?
- Find out if Yes Theory's ATS is filtering your CV
- Get AI-rewritten bullet points
- Download Gulf-ready CV
60 seconds. $3.99 one-time.
We are seeking a highly resourceful, team-player, execution-focused Executive Assistant to support a fast-moving creative production team.
This is an executive assistant position with a significant focus on running travel logistics and a hybrid role designed to free up time from the Yes Theory team to be able to focus more on creative execution of the videos.
The right person thrives in chaos, anticipates needs before they’re spoken, and can confidently handle everything from international visa coordination to finding a laundromat in Pakistan during filming. You will find the best deals on hotels, book flights and find the most effective travel paths to go from point A to B.
You will be an essential part of facilitating how Yes Theory videos get made and work with the core team to make it all happen.
Note: While we would prefer candidates in the countries listed, we welcome applicants regardless of country of origin.
Requirements
Travel & Logistics
• Book international flights, hotels, and ground transportation
• Research and manage visas, permits, and entry requirements
• Present flight and hotel options for approval before booking
• Handle urgent last-minute travel changes
• Coordinate complex, multi-country itineraries
• Solve unpredictable, on-the-ground logistics challenges Executive Support
• Provide personal assistance to core Yes Theory team
• Manage calendars and time-sensitive scheduling needs
• Organize information clearly to reduce decision fatigue
• Execute tasks efficiently without constant supervision Ownership & Execution
• Work independently after initial onboarding
• Respond quickly to urgent requests
• Take initiative without waiting for detailed instructions
• Handle any task, large or small, without ego
• Anticipate needs and prevent problems before they arise
Ideal Candidate Profile
Background
• Project management or operations experience preferred
• Prior executive assistant or travel coordination experience helpful but not required
• Eagerness to learn valued over long tenure Core Traits
• Highly independent and self-directed
• Comfortable working autonomously
• Strong communicator who confirms major expenses before executing
• Reliable and responsive
• Adaptable to changing team rhythms
• Resourceful in unfamiliar environments
• Calm and solution-oriented under pressure
Requirements
- •Book international flights, hotels, and ground transportation
- •Research and manage visas, permits, and entry requirements
- •Present flight and hotel options for approval
- •Handle urgent last-minute travel changes
- •Coordinate complex, multi-country itineraries
- •Solve unpredictable, on-the-ground logistics challenges
- •Manage calendars and time-sensitive scheduling needs
- •Organize information clearly
Nice to Have
- •Project management or operations experience
- •Prior executive assistant or travel coordination experience
- •Eagerness to learn valued over long tenure
Responsibilities
- •Provide personal assistance to core Yes Theory team
- •Execute tasks efficiently without constant supervision
- •Work independently after initial onboarding
- •Respond quickly to urgent requests
- •Take initiative without waiting for detailed instructions
- •Handle any task, large or small, without ego
- •Anticipate needs and prevent problems before they arise
Related Jobs
- See if your CV passes Yes Theory's ATS filters
- Get AI-rewritten bullet points
- Download Gulf-ready CV
60 seconds. $3.99 one-time.