Document Control

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and organized Document Control professional to join our dynamic team in Riyadh, Saudi Arabia. As a Document Control specialist, you will play a critical role in managing the flow of information and ensuring the integrity of project documentation across our organization. This position offers an excellent opportunity to work collaboratively with cross-functional teams, clients, vendors, and stakeholders while driving efficiency and excellence in document management processes.

• Facilitate the workflow of information and communication between clients, vendors, subcontractors, and internal staff across various projects
• Create, implement, and maintain comprehensive Document Management Systems, including library distributions and participant matrices
• Send, receive, distribute, circulate, track, expedite, and archive all official project documents using SharePoint, Aconex, or other Electronic Document Management Systems (EDMS)
• Configure and customize SharePoint systems to meet specified project requirements and organizational standards
• Organize necessary filing and archiving of technical documents in accordance with corporate procedures and project requirements
• Assist in coordinating documentation processes and creating automated business workflows through SharePoint Online and Power Automate
• Manage and maintain templates and information on project servers to ensure consistency and accessibility
• Coordinate RFI (Request for Information), RFR (Request for Review), and inspection activities
• Develop and conduct internal project and process audits to ensure compliance with document control standards
• Drive improvements and efficiencies in data management systems and processes through analytical review and innovative solutions
• Prepare and maintain records management and document retention schedules in compliance with organizational policies
• Develop and maintain Standard Operating Procedures, guides, and templates for document control functions
• Track and report on Key Performance Indicators related to document control operations
• Participate in document control initiatives and data management tasks under the direction of the functional team lead
• Provide quality assurance measures and support to projects and external stakeholders

Qualifications

**Required Qualifications:**

• Bachelor's degree (BA/BS) in any discipline plus a minimum of 4 years of relevant document control experience, or demonstrated equivalent experience and/or education
• Working knowledge of Document Control software and EDMS methodologies
• Proficiency with SharePoint and Microsoft Office applications
• Strong organizational skills with exceptional attention to detail and accuracy
• Professional technical writing skills with ability to communicate clearly in written and verbal formats
• Ability to effectively communicate with staff at all levels, clients, and external vendors
• Demonstrated ability to multitask efficiently and work independently with minimal supervision
• Strong problem-solving skills and ability to work effectively under pressure
• Ability to anticipate project needs and take initiative in resolving challenges**Preferred Qualifications:**

• Experience with technical Document Control Management software such as Oracle Aconex, Unifier, ProjectWise, BIM 360/ACC, or similar EDMS platforms
• Experience with MS Power Platform, including PowerAutomate, PowerApps, and PowerBI
• Experience managing within a Document Control team environment
• Background in Engineering, Construction, or Owner environments
• Experience with SharePoint Online and Power Automate workflow automation
• Knowledge of record management and document retention scheduling practices
• Experience coordinating RFI, RFR, and inspection activities
• Internal auditor training or certification
• Experience developing corporate standards and procedures
• Familiarity with ISO 9001 audit processes and requirements
• Proven track record of driving process improvements and operational efficiencies

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.