UAE National Administrative Executive | Al-Futtaim Automotive | Honda & Trading Enterprises
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Job Requisition ID:Ā 178112
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Groupās entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role
As an Administrative Executive, you will be the key support link across the business, ensuring smooth day-to-day operations and back-office coordination. You will work closely with Sales, Finance, Procurement, and other functions to support system and process accuracy, resolve operational queries, and enable teams to deliver a seamless customer and employee experience.
What you do
ā¢ Ā Ā Maintain sales operational data, including approved discounts and lease deal conditions (L3/L4 level), and provide day-to-day support to showroom teams.
ā¢ Ā Ā Investigate and resolve invoice and sales-order matching issues to ensure accurate billing and timely processing.
ā¢ Ā Ā Support collections and account reconciliation activities, ensuring accurate reporting and timely follow-up.
ā¢ Ā Ā Participate in user acceptance testing (UAT) for process and system updates (e.g., C4C/SAP), raise defects, and follow through until closure.
ā¢ Ā Ā Coordinate with internal stakeholders to manage requests, prioritize tasks, and ensure operational SLAs are met.
Required skills to be successful
ā¢ Ā Ā Bachelorās degree preferred.
ā¢ Ā Ā At least 2 yearsā experience in administrative, operations, or business support roles (automotive exposure is an advantage).
ā¢ Ā Ā Strong coordination and time management skills, with the ability to manage multiple priorities. Clear communication and stakeholder management skills to work effectively across teams.
ā¢ Ā Ā Working knowledge of MS Office; familiarity with SAP/Ariba and CRM tools is preferred.
About the team
You will join the Operations team at Honda, working closely with Sales, Finance, and other support functions to keep workflows running smoothly. The team is collaborative and fast-paced, with a strong focus on accuracy, service, and continuous improvement.
What equips you for the role
You are detail-oriented and solutions-focused, with the confidence to coordinate across multiple stakeholders and systems. You take ownership, follow through on tasks, and bring a calm, organized approach to resolving queries, helping teams deliver accurate transactions and consistent service standards.
About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the worldās most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.Ā
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.
Requirements
- ā¢Bachelor's degree preferred
- ā¢At least 2 years experience in administrative, operations, or business support roles
- ā¢Strong coordination and time management skills
- ā¢Clear communication and stakeholder management skills
- ā¢Working knowledge of MS Office
Nice to Have
- ā¢Automotive industry exposure
- ā¢Familiarity with SAP/Ariba
- ā¢Familiarity with CRM tools
Responsibilities
- ā¢Maintain sales operational data and support showroom teams
- ā¢Investigate and resolve invoice and sales-order matching issues
- ā¢Support collections and account reconciliation activities
- ā¢Participate in user acceptance testing (UAT) for process and system updates
- ā¢Coordinate with internal stakeholders to manage requests and prioritize tasks
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Al-Futtaim Group is a large, private conglomerate with operations spanning automotive, retail, real estate, and financial services. It serves consumers and businesses across the Middle East, Africa, and Asia.
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