Travel Coordinator

We are currently seeking a Travel Coordinator reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About the mission we offer you:

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The Travel Coordinator is responsible for planning, arranging, and coordinating all business travel requirements for employees, ensuring cost-effective, compliant, and seamless travel experiences. The role involves managing flight reservations, hotel accommodations, visa applications, travel documentation, and travel-related vendor coordination while ensuring adherence to company travel policies.

Key Responsibilities Travel Management

• Coordinate domestic and international travel arrangements for employees, management, and visitors.

• Book flights, hotels, transportation, and other travel services in accordance with company travel policies.

• Monitor travel schedules and provide timely updates regarding itinerary changes, delays, cancellations, and travel advisories.

• Ensure travel arrangements are optimized for cost, convenience, and business requirements.
Visa and Documentation

• Manage visa applications, work permits, travel insurance, and related travel documentation.

• Ensure travelers possess valid passports, visas, and other required documents before travel.

• Maintain records of employee travel documents and monitor expiry dates where applicable.
Vendor Coordination

• Liaise with airlines, hotels, travel agencies, and transportation providers.

• Negotiate and obtain competitive rates and service agreements with travel vendors.

• Resolve travel-related issues and escalations promptly.
Travel Policy Compliance

• Ensure all travel bookings comply with company policies and budget requirements.

• Educate employees on travel procedures and requirements.

• Maintain accurate travel records and reporting.
Cost Control and Reporting

• Track travel expenditures and prepare periodic travel reports.

• Verify travel invoices and coordinate with Finance for payment processing.

• Identify opportunities for cost savings and process improvements.
Employee Support

• Serve as the primary point of contact for travel-related inquiries.

• Provide travelers with itineraries, travel guidelines, and emergency contact information.

• Support employees during travel disruptions and emergencies.
Qualifications

• Bachelor's Degree in Business Administration, Hospitality Management, Tourism, or a related field.

• Diploma or certification in Travel & Tourism is an advantage.
Experience

• Minimum 3-5 years of experience in travel coordination, travel management, administration, or related roles.

• Experience managing international travel arrangements and visa processes.

• Experience in a multinational, engineering, construction, or corporate environment is preferred.
Skills & Competencies

• Strong knowledge of travel booking systems and travel management platforms.

• Understanding of UAE visa regulations and international travel requirements.

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal skills.

• Ability to work under pressure and manage urgent travel requests.

• High attention to detail and accuracy.

• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

• Strong problem-solving and customer service orientation.
Key Performance Indicators (KPIs)

• Travel booking accuracy.

• Cost savings achieved through travel management.

• Timely processing of visas and travel documentation.

• Employee satisfaction with travel services.

• Compliance with company travel policy.

• Reduction in travel-related disruptions and booking errors.

Starting Date: ASAP

About you:

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:

Qualifications: Bachelors or Diploma

Languages: English + proficiency level (Basic, Professional, Fluent)

Main skills: (up to 4)

Your career with us

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.

What’s Next?

Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.

We invite you to get to know more about our company by visiting www.ten.com and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.