Team Leader, Contracts (Maintenance & Operations)

JOB PURPOSE

Supervise and control the tendering, implementation and administration of relevant Contracts, while working

with Users so as to ensure that services and assets are acquired with favourable terms and conditions, at

optimal cost, as per Users’ requirements and complying with relevant legal requirements, policies, and

standards.

Supervise the activities related to the preparation of routine and complex tender documents for evaluation and

execution of contract documents, together with post contract administration including Amendments, Variation

order, Claims and disputes for all tenders and contracts.

KEY ACCOUNTABILITIES

Contracts Planning & Assessment

 Lead the development of accurate and clear ‘Statement of Requirements’ to determine technical

adequacy of work-scope and specifications; Review end users’ requirements, develop and recommend

optimum contracting strategy based on work-scope, and ensure the timely and accurate development

of the Annual Acquisition Plan.

 Assess the effectiveness of existing Contractual Practices against departmental and corporate

objectives amongst which value for money rank high in priority. Recommend appropriate changes in

order to mitigate contractual risks and to safeguard the Company’s interests. Liaise with the user for pre-tendering activities; i.e. via probing market; and strategizing sourcing,

tendering, awarding etc.; and allocating contracts resources e.g. assigning a team leader to handle pre

CR activities.

 Establishing a Service Level Agreement (SLA) with the user, if applicable, to ensure a full compliance

of all requirements of Contracts request for tender documents preparation to reduce time, efforts and

clarifications of tendering process and awarding a contract.

Contracting Process:

 Advise, finalize probable bidders list and conducts pre-qualification exercise in conjunction with the User

to establish the pre-qualification elements and criteria for the proposed bidders list for subsequent

Tender Board / Shareholders approval

 Supervise the development of tender evaluation procedures, seeking approvals for contracts strategy,

contract award and other approvals as required, providing advice to modify technical scope, reviewing

commercial, and contractual evaluation and checking the final contracts before approval to ensure they

are consistent with Company approved policy

 Supervise the preparation of complete tender enquiry documentation and manage the tendering

process including:

o Leading technical clarification meeting with bidders and end users

o Receiving proposals from the bidders; reviewing the Technical offers and resolving the

contractual exceptions if any

o Receiving the final technical report and arranging to obtain the commercial offers.

o Receiving, opening and evaluating the commercial offer in line with tendering policies &

procedures.

 Conduct negotiation of contracts, amendments and variations with an optimum mix of price, In-Country

Value (ICV) and quality bases while assessing the quotations submitted and concluding

commercial/financial negotiations at the appropriate management level.

 Lead the development and finalization of award proposal to obtain Tender Board / Shareholders

approval for the award of contracts. Review and ensure issue of Letter of Award / interim agreement,

acceptance by Contractor and reviewing the Performance Bonds and insurance certificates.

 Ensure that final contract documents are complete and accurate in all respects prior to timely execution

(signing off) and distribution to concerned parties.

Contracts Administration

 Provide expert support to the end uses, in the "Interpretation" of contracts during the course of

administration or at contracts "close-out".

 Monitor post contract activities for affecting Contract Amendments with respect to any amendment /

variation in coordination with User, Finance and Legal (examples extra / additional works, extension of

completion period etc.) and seeking Tender Board / Shareholders approval for the amendment of the

contract as required.

 Review ‘Variation Orders’ and ascertain with the end user the reasons for such variations and their

compatibility with the contracted rates. Lead negotiations with the contractor and seek Tender Board /

Shareholders approval for the additional scope of work. Issue amendment to the contract with respect

to cost and time for the variation in scope of work.

 Review, analyse, and settle claims and disputes from contractors taking into account the Legal and

contractual framework. Organize meetings with facts and figures for dispute resolution while ensuring

company’s interests are safeguarded.

 Advise end users on how to minimize variation and amendments to contract subsequent to award in

order to avoid volume of post contract issues. Liaise with ADNOC regarding establishing category management framework agreements for all

ADNOC Group of companies in order to establish ADNOC Refining Work Orders against each signed

master agreements/frame work agreements by ADNOC.

Others/Special Assignments

 Perform special assignments/ activities assigned by ADNOC Refining management/ Contracts

Department Manager, as required.

 Perform special assignments/ activities assigned by ADNOC Group Procurement, as required.

 Benchmark with other international / local organizations for the best contracts practices

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

Minimum Qualification

 B.Sc. in an engineering discipline or equivalent. Additional qualification in Business

Administration/Legal will be preferred.

Minimum Experience & Knowledge

 10 years’ experience in varied contracts development and management related functions in an oil/gas

or petrochemical environment, 4 years of which should have been in a supervisory position.

Skills

 High level of techno-commercial competency.

 Sound knowledge of commercial practices and legal aspects. Ability to utilise computer software

packages.

 Good negotiation skills.

 Very good knowledge of English both written & spoken. Knowledge of Arabic is preferable