Senior Specialist, Purchasing

Job Purpose

Perform a variety of duties related to the procurement of goods and materials from domestic and worldwide suppliers according to applicable Company procedures to meet the requirements of all ADNOC Directorates. Prepare RFQs, commercial evaluations and provide recommendations for award and prepare Purchase Orders for further processing.

Job Specific Accountabilities (Part 1)

Purchasing Management
Handle the execution of Category Management & Group Initiatives Tenders, that covers ADNOC and its Group of Companies requirements, which aim to leverage the benefits of economies of scale to achieve maximum value for the Group.
Supervise and lead the subordinates to ensure that the Department KPI, procedures, processes and the HSE management system are adhered to and implemented.
Receive approved purchase requisitions (PRs) for goods and materials; reviews for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, requesting amendments from users as/when necessary; and prepares for further processing of purchase requisitions according to assigned priorities.
Liaise with End Users for the preparation of the Annual Procurement Plan
Review and recommend the selection of most appropriate vendors and to ensure capable vendors are invited with End Users concurrence. Prepare and obtain appropriate approvals for the Bidders List and Tender Strategy, prepare RFQ packages incorporating all commercial, technical and inspection requirements, where specified, for issue to approved bidders; coordinate pre-bid meetings with suppliers, and follows up with bidders to ensure timely submission of bids.
Analyse suitability and commercial viability, and conduct negotiations with suppliers as per procedures and prepare Purchase Orders complying with all company process, FDOA and procedures. Coordinate with the Bid Opening Committees for timely opening of bids.
Obtain necessary approval for any deviation to our terms and conditions by suppliers in coordination with Legal, Finance Division and end user (as required).
Communicate Company s Health, Safety, Environmental, Quality Control and other objectives to the suppliers.
Prepare purchase orders and related amendments, as/when required. Participate in preparing Annual Long Term Price Agreements/Bulk and Blanket purchases orders, as instructed.
Expedite with Suppliers to effect delivery as per POs terms.
Maintain and update related files and records.
Assist users in obtaining budgetary offers for major items prior to release of purchase requisitions.
Ensure that all local and international purchases are in accordance with the Company policies. Review Purchasing processes and procedures, and recommend process improvement in compliance with the laws and regulations of the UAE.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Supervision
Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.
Budgets
Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.
Investigate and highlight any significant variances to support effective performance and cost control.
Policies, Systems, Processes & Procedures
Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.
Performance Management
Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the Company Performance framework.
Innovation and Continuous Improvement
Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
Provide inputs to prepare MIS and progress reports for Company Management.

Generic Accountabilities (continue)

Internal Communications & Working Relationships

Regular work related contact with Manager, Purchasing / SVP, Group Procurement (as required), peer Professional staff and team members within the Function on matters related to Team Policies and Processes, People, HSE and domain specific issues.
Regular contacts with Other Directorates / Functions, as required.
Contacts with all end users.

External Communications & Working Relationships

Coordination with ADNOC Group companies and other GCC Oil & Gas companies to ensure efficient sharing of best industry practices and information related to Purchasing activities.
Regular contact with local and international vendors and third party service providers to obtain supply of goods and services

Minimum Qualification

Bachelor Degree in Business Administration, Engineering or equivalent qualification.

Minimum Experience, Knowledge & Skills

8 years of experience in procurement functions, preferably within Oil and Gas industry.
Technical knowledge and diversified capabilities in overall supply chain management
Good understanding of purchase requisitions, purchase agreements, supplier review & selection, price negotiations, etc.
Analytical / negotiation skills with techno-commercial capabilities.
Planning and Organising, Scheduling and Co-ordinating, Checking, Examining and Recording

Professional Certifications

Specialization in materials management or equivalent.

Work Condition, Physical effort & Work Environment

Physical Effort
Minimal regular walking, standing and keyboard use, as required. Occasional visit to outside offices.
Work Environment
Mostly air-conditioned environment. Exposed to prevailing environmental conditions during outside visits.

Additional Details

Job Family / Sub Family: Commercial / Procurement