Senior Associate, Credit Administration

JOB PURPOSE
• Identify the facility and collateral documentation requirements based on Credit Approvals.
• Prepare facility and collateral documents in line with the bank policies, procedures, and standards.
• Ensure that all required documents (facility, collateral, and source) have been obtained in line with the credit approval.
• Ensure that all Credit facility documents are perfected and are in order in line with bank’s Policies & Procedures.
• Ensure physical safe custody and digital filling of the perfected documents.
• Carryout annual review of documents and monitor the exceptions in documentation.
• Carryout special assignments assigned from time to time for system and process enhancements.
• Prepare / Generate monitoring & control reports pertaining to collaterals and documentation process workflows.

KEY RESULT AREAS:
• Analyze credit approval from documentation control perspective and identify purpose of the approval, required facility and collateral documentation, verify that credit approvals are approved in line with the Bank’s policies and guidelines.
• Prepare appropriate credit facility and collateral documents incorporating all relevant terms and conditions stipulated in the Credit Approval.
• Co-ordinate with various Business Units, Risk Management and Legal team to finalize Credit Facility and Security Agreements as and when required.
• Ensure that documents mentioned in the lodgment list being received.
• Review all the documents related to approved facilities and ensure that all are in order as per bank’s policies , procedures & guidelines.
• Update documentation checklist to ensure that all the necessary documents have been obtained for the approved facility/ies.
• Ensure that all discrepancies have been identified and escalated to the appropriate level of authorities for resolution.
• Liaise with in-house legal team to verify the authenticity of signatories of borrowing entities and guarantors whenever necessary.
• Ensure that all physical documents are being lodged and digitally filed.
• Ensure that expiry dates, deferrals and any other exceptions are updated accurately in the relevant bank’s systems (MIS) for monitoring purposes and escalate to higher level of authority in line with the agreed procedures.
• Provide documentation clearance to Credit Control Unit to release limits in the core system upon satisfying that all documents have been obtained and are in order.
• Periodically review borrowing documents physically held under custody to identify any discrepancy or housekeeping purposes.
• Support the implementation of process reengineering and digitization initiatives of the division.
• Ensure updating all related databases and monitoring tools maintains at unit on timely manner.
• Maintain satisfactory working relationship with our partners in Business, Technology and Operations.
• Ensure adherence to agreed TAT’s.
• Accurately translate non-standard facility conditions to Arabic language.
• Report any irregularities in a timely manner.
• Perform User Acceptance Testing on assigned system enhancement projects related to documentation.
• Ensure “Zero” operational losses.
• Ensure Unit’s RCSA is up to date.

KNOWLEDGE, SKILLS AND EXPERIENCE:
• Graduate with a Minimum of 6 years of experience in General Banking covering at least 5 years in credit Documentation related activities.
• Strong knowledge on various banking products & services and its operational procedures.
• Technology oriented.
• Excellent communication (both oral and written) and interpersonal skills.