Senior Asset Management Operations Specialist (Oracle)

Company Description

We are a fast growing Digital Transformation Consulting & Technology Organisation, operating in the ME region.

We work with Leading clients in multiple sectors and maintains a successful track records of delivery.

Job Description

Role Overview

As a Senior Specialist with over 10 years of experience, you will be responsible for the end-to-end operational lifecycle of assets within the Fixed Asset Management System (Oracle). You will ensure that every asset—from initial procurement to final disposal—is tracked with 100% accuracy, remains physically verifiable, and aligns perfectly with our financial registers and Supply Chain Management policies.

Operational Responsibilities

1. Asset Receiving & Quality Control

• Verification: Receive physical items and validate specifications against the Purchase Order (PO) and User Department requirements.

• Acceptance/Rejection: Sign delivery notes for compliant items; immediately reject and return non-compliant items, coordinating with Asset Buyers for corrective action.

• System Entry: Capture comprehensive asset metadata in the Oracle-based system, including detailed specifications and warranty information.

• Tagging: Generate and physically affix Barcode Asset Tags to items before delivery to the user department.

2. Issuance & Documentation

• Handover: Execute the formal issue of assets to departments, securing authorized signatures on all requisition forms.

• Financial Integration: Collate all purchase documentation and receipts for submission to Finance Expenditure, ensuring formal acknowledgment of receipt for audit trails.

3. Internal Transfers

• Validation: Process approved Asset Transfer Forms, ensuring both Transferor and Transferee have formally accepted the movement.

• System Updates: Maintain real-time accuracy in the management system by updating Department codes, specific Locations, and Custodian details.

• Reporting: Compile monthly Transfer Reports for electronic submission to Finance-MIS.

4. Asset Disposal (Write-Offs)

• Authorizations: Process disposals based on approved Asset Disposal Forms (ADF) received from Finance-MIS.

• Data Sanitization: Record ADF numbers in the system and transition assets from "Active" to "Non-Active" status.

• Compliance: Generate and transmit monthly Disposal/Write-Off reports to Finance-MIS.

5. Verification & Reconciliation

• Physical Audits: Conduct periodic on-site physical verifications of assets across all Oman Air domestic locations.

• Outstation Management: Coordinate asset reconciliation for international stations via Country/Station Managers, validating local inventories electronically.

• Discrepancy Resolution: Identify variations between physical counts and system records; investigate and resolve discrepancies to ensure the Fixed Asset Register (FAR) matches physical reality.

Core Standards & Ethics

• Policy Adherence: Strictly follow the Corporate Manual for Supply Chain Management regarding all Asset Management activities.

• Integrity: Uphold the Business Ethics and Core Values of the Supply Chain Management Department in every transaction.

• System Expertise: Utilize 10+ years of Oracle experience to ensure the "Single Source of Truth" within the Fixed Asset Management System.

Qualifications

System Experience: 10+ Years in Oracle E-Business Suite or Oracle Cloud Fixed Assets

Inventory Tools: Barcode Generation, Scanning Systems, and RFID tracking

Reporting: Advanced Excel, Oracle MIS Reporting, and Electronic Document Management

Compliance: SOX/Audit preparedness and Supply Chain Policy implementation

Additional Information

Preferences will be given to Candidates with previous experience in GCC, and Currently Based in Oman

Preferences will be given to candidates which are available immediately to maximum 30 days to join.

Please don't apply if you are not meeting the requirements.

All your information will be kept confidential according to EEO guidelines.