Receptionist (UAE National)

Company Description

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide.

Job Description

Why This Role Matters

The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.

What You’ll Drive

Front Desk & Office Administration

• Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.

• Provide reception support and general office administrative assistance.

• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.

• Maintain organized digital and physical filing systems for employee-related documentation.

Employee Documentation & Coordination

• Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.

• Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.

• Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.

Visa & Travel Coordination

• Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.

• Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.

Administrative Reporting & Support

• Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.

• Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.

• Assist in collecting and verifying monthly staff timesheets to support payroll processing.

• Prepare weekly sick leave reports using Excel to monitor workforce availability.

• Manage Sunday Requests and generate recurring food reports for onsite teams.

Qualifications

You’re a Great Fit If You Have

• Diploma or Bachelor’s degree in Business Administration or a related field.

• Previous experience as a receptionist, office administrator, or HR support role.

• Strong organizational and administrative skills.

• Good knowledge of Microsoft Office, particularly Outlook and Excel.

• Strong communication and interpersonal skills when interacting with employees and visitors.

• Ability to manage multiple administrative tasks in a fast-paced office environment.

Additional Information

Why You’ll Enjoy Working with Us

• Competitive Benefits
• Positive Workplace Culture
• Opportunity to work with a leading international construction group
• Exposure to large-scale, high-impact projects in the Middle East
• Collaborative, diverse, and professional work environment
• Career growth and development opportunities