Project Coordinator (ERP and AI Transformation)

Job Summary

The ERP Project Coordinator will be the operational backbone of our Odoo ERP implementation and post go-live optimization. You will work closely with the project manager, internal stakeholders from all key departments (HR, IT, Procurement, Accounting, Finance), and external Odoo implementation partners. Your primary focus will be on coordinating project activities, managing documentation, facilitating communication, and tracking issues to ensure the project stays on schedule, within scope, and meets business objectives.

Key Responsibilities

Project Coordination & Administration:

• Assist the Project Manager in developing, maintaining, and monitoring detailed project plans, schedules, and work breakdown structures.
• Coordinate all project meetings, including scheduling, preparing agendas, documenting minutes (RAID logs), and tracking action items to completion.
• Maintain and organize all project documentation (requirements, process maps, configuration docs, test scripts, training materials) in a central repository.
• Manage project communication channels and ensure stakeholders are informed of progress, changes, and key decisions.Stakeholder & Vendor Liaison:

• Act as a key point of contact between internal departmental teams and the external Odoo implementation vendor.
• Facilitate workshops and meetings, ensuring clear communication and that business needs are accurately captured and translated for the technical team.
• Coordinate user acceptance testing (UAT), including recruiting testers, distributing scripts, and logging/tracking defects.Issue & Risk Management:

• Proactively identify, log, and track project issues, risks, and dependencies using established project tools.
• Escalate critical issues to the Project Manager in a timely manner with recommended solutions.
• Support problem-solving efforts by gathering necessary information and facilitating discussions between technical and functional teams.
Post Go-Live, Transformation & AI Enablement:

• Coordinate post go-live stabilization, hypercare, and continuous ERP optimization across all business functions.
• Act as the main liaison between business teams, central functions, ERP and AI development teams.
• Capture, structure, and prioritize transformation, automation, and AI enhancement requirements into actionable backlogs.
• Support AI and automation initiatives to improve workflows, reporting, and decision-making.
• Track adoption, performance, and value realization of ERP, transformation, Requirements

• Experience: 2+ years of experience in project coordination, business analysis, or similar role, preferably within an ERP implementation project (Odoo, SAP, Microsoft Dynamics, NetSuite, etc.).
• Project Management Tools: High proficiency with project management software (e.g., Jira, Asana, Monday.com, MS Project) and collaboration tools (e.g., Confluence, SharePoint).
• Mindset: Strong logical, analytical, and problem-solving skills. A process-oriented thinker with exceptional attention to detail.
• Soft Skills:
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proactive, self-motivated, and capable of working with minimal supervision.
• Education: Bachelor’s degree in business administration, Information Technology, Project Management, or a related field.Preferred Qualification

• Direct hands-on experience with Odoo ERP implementation.
• Formal training or certification in Project Management (e.g., CAPM, PMP, PRINCE2 Foundation).
• Basic understanding of core business processes in Accounting/Finance, Procurement, and/or HR.
• Experience in data migration coordination and user training support.