Procurement Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Role Summary

• We seek a Procurement Specialist I to support end‑to‑end Procure‑to‑Pay (P2P) operations, covering both indirect and direct categories.

• You will execute day‑to‑day purchasing in Coupa P2P, ensure timely PR‑to‑PO conversion, enable suppliers, and partner with stakeholders and Accounts Payable to achieve operational KPIs, compliance, and value.

Key Responsibilities:

Procure‑to‑Pay Operations (Coupa)

• Review and validate PRs against policies, budgets, and approval matrices; convert to POs in Coupa P2P with accurate terms, coding, and delivery details.

• Manage PO lifecycle: amendments, change orders, closures, and receipt support; ensure on‑time issuance for operational continuity.

• Coordinate with AP to resolve invoice exceptions (price/quantity mismatches, 3‑way match issues, missing receipts)

• Maintain accurate master data for suppliers/items; support catalog setup and controls to drive on‑contract buying and compliance.

• Track and action PR/PO cycle time SLAs; communicate status proactively to requesters and stakeholders.

• Run compliant competitive quotes for low to medium complexity buys; analyze bids using total‑cost‑of‑ownership criteria (price, delivery, warranty, service).

• Support category initiatives with data extraction from Coupa (spend, compliance, usage); suggest demand consolidation opportunities.

• Engage suppliers to confirm availability, lead times, and delivery performance; escalate risks early.

• Enable and onboard suppliers in Coupa in line with due‑diligence and HSE/ESG requirements; maintain complete audit trails.

• Ensure orders reflect contract terms and rate cards where agreements exist; flag gaps to category leads.

• Monitor delivery performance and support corrective actions with suppliers to meet service levels.

• Apply AECOM procurement policy, ethics, and delegation of authority; enforce approval workflows in Coupa.

• Adhere to Saudi regulatory/tax requirements (e.g., VAT) and internal controls; support audit requests with accurate documentation.

• Protect sensitive commercial information and ensure data quality, retention, and traceability in Coupa.

• Partner with requesters, project teams, finance, and AP to resolve issues quickly and maintain high service levels.

• Provide basic Coupa guidance to end users (requisitioning, receipting, catalog use); promote best practices and compliance.

• Communicate delays, alternatives, and mitigation plans transparently.

• Update dashboards/KPIs (PR‑to‑PO cycle time, first‑time‑match %, invoice holds aging, PO compliance, on‑time delivery).

• Identify root causes for rework and propose process improvements (catalog coverage, preferred suppliers, templates).

• Contribute to standard work, SOPs, and knowledge articles for Shared Services.

Qualifications

Education & Experience:

• BSc in Supply Chain Management (or related field).

• 3–5 years of procurement experience handling both indirect and direct categories.

Technical Skills:

• Hands‑on experience with Coupa P2P (requisition to PO, supplier enablement, catalog usage, approvals, receipts, invoice exception support).

• Proficiency in Excel/Sheets for bid comparisons and spend analysis; familiarity with ERP integrations to P2P.

• Understanding of basic contracting terms (Incoterms, delivery, warranty) and 3‑way match controls.

• Working knowledge of Saudi procurement and VAT practices; strong documentation and audit discipline.

Core Competencies:

• Customer focus, urgency, and ownership; strong communication in cross‑functional settings.

• Analytical thinking and detail orientation; ability to prioritize across multiple requests.

• Ethical judgement, confidentiality, and adherence to controls.

• English proficiency required.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.