Procurement Officer

Company Description

About HEC Paris, Doha

Founded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique “Think, Teach, Act” approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting-edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world’s diversity and global challenges.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

Job Description

*** Prerequisite ***

Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role.

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Full-time position reporting to the Head of Contract and Procurement

The Procurement Officer is responsible for coordinating procurement activities within the organization, ensuring that goods and services are procured efficiently, cost-effectively, and in compliance with company policies and regulations. This role includes managing supplier relationships, supporting contract negotiation, and monitoring procurement performance to meet organizational needs.

Procurement process management

• Support the full procurement cycle, from identifying needs and sourcing suppliers to issuing requests for proposals (RFPs) and obtaining quotes;
• Review and process purchasing requests from multiple departments;
• Liaise with internal stakeholders to clarify requirements and ensure alignment on procurement strategies and timelines;
• Coordinate supplier onboarding and creation in SAP;
• Monitor specific payment terms and ensure timely processing of supplier invoices;
• Provide administrative and technical support to teams, including document management and SAP navigation for internal teams. Supplier management

• Build and maintain positive relationships with suppliers and vendors to ensure high-quality service delivery;
• Monitor supplier performance through regular evaluation and audits to ensure compliance with terms and expectations;
• Address and resolve supplier issues, disputes, and performance-related concerns;
• Maintain accurate contract records and ensure compliance with contractual terms;
• Proactively manage the contract lifecycle, including renewals, amendments, and terminations;
• Assist with drafting, reviewing, and negotiating supplier contracts to ensure alignment with organizational needs and legal standards.Strategic Sourcing & Cost Optimization

• Support strategic sourcing initiatives to optimize cost, quality, and supplier performance;
• Identify opportunities for cost savings, value engineering, and process improvements;
• Conduct market research and benchmarking to inform sourcing decisions.Budgeting and reporting

• Assist in budget planning related to procurement activities;
• Prepare reports and analyze procurement and contract data, including spend analysis, savings, and contract compliance;
• Track Key Performance Indicators (KPIs) to improve procurement efficiency and cost savings.

Qualifications

Education and experience

• Bachelor’s degree in business administration, Law, Supply Chain Management, or a related field.
• Minimum of 5 years of relevant professional experience, preferably within procurement, sourcing, or supply chain functions.
• Proven experience managing vendor relationships, contracts, and procurement processes end-to-end.
• Prior experience working in Qatar or the GCC region is preferred.Skills and competencies

• Advanced proficiency in MS Office (Word, Excel, PowerPoint), with strong reporting and data analysis capabilities.
• Excellent verbal and written communication skills in English; proficiency in French and/or Arabic is an advantage.
• Advanced proficiency in SAP and ERP systems; experience with e-procurement platforms is an advantage.
• Knowledge of procurement best practices, supplier evaluation, tendering processes, and contract administration.
• Strong numerical, analytical, and commercial acumen.
• Solid negotiation, persuasion, and contract management skills.Ways of working

• Proactive, results-oriented mindset with a strong sense of initiative and accountability.
• Proven problem-solving and decision-making abilities, with the capacity to anticipate risks and implement effective solutions.
• Excellent organizational and time management abilities, with a proven capacity to manage multiple priorities and stakeholder expectations
• Flexible and willing to adapt working hours to business needs.

Additional Information

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris, Doha, you will have to provide:

• An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
• A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.