Head, Commercial Contracts [Borouge]

JOB PURPOSE:

Manage, develop and control in accordance with ADNOC policies, procedures and Delegation of Authority, assigned Services / Works activities related to pre and post-award procurement / contractual requirements of Contracts for End User Directorate(s) and Business Functions therein, ensuring that such procurement services are provided in timely and cost effective manner to ensure the successful completion of the End User Service / Work requirements.

KEY ACCOUNTABILITIES:

Job Specific:

Contract Management and Process

• Based on Annual Procurement Plan, ensure that all Acquisition Requests are carried out as a parallel activity along with preparation of Bidders List, obtaining Expression of Interest, shortlisting & screening of Bidders (as applicable), and preparation of Tender Strategy.

• Ensure that pre-tendering activities are concluded efficiently and effectively.

• Make sure that End Users are aware of the Acquisition Request standard checklist to facilitate the preparation of a complete Contract Request, covering all tendering requirements.

• Manage the Tendering process and control its development for all assigned acquisitions to ensure timely award inline with End User requirement and defined procurement cycle time KPI.

• Manage the Contracts Amendments, Cap enhancements, and Variations to ensure compliance with the contractual terms and conditions. Also, ensure timely and effective review and evaluation of Change Orders and claims.

• Ensure timely signature of Contracts in accordance with relevant DOA.

• Ensure that all Contract Requisitions, tenders and awarded Contracts are visible and trackable in the ERP system during all stages of tendering and job execution process.

• Liaise on issues pertaining to contract clauses and interpretation thereof between the contractor and user.

• Participate in the negotiation of contracts, amendments, and variations with an optimum mix of price and quality includes assessing the quotations submitted and concluding commercial/financial negotiations at the appropriate management level.

• Review the identified risk in the contracting process in order to recommend specialized solutions that mitigate risk in line with company strategy / objectives, commercial management, technical knowledge and diversified capabilities in contracts, risk management and legal / economic aspects.

• Assess the effectiveness of existing contractual practices against departmental and corporate objectives amongst which value for money rank high in priority.

• Participate in the preparation and updating of tender and contract policy guide, contract standards/ clauses / models, manual of authorities, terms of references for various commercial activities and Contract Management System.

• Liaise with other Teams / Departments and continuously communicate with User Divisions and Contractors through meetings to ensure better understating and the progress of works without problems.

• If applicable, visit End users to ensure better communication regarding processing of tenders and contracts and resolve pending issues.

• Identify and analyse economic developments in the market in coordination with the market intelligence team recommendation and provide expert advice on contracts, amendments and variations prices and rates to ensure that the appropriate recommendations were taken safeguarding of company’s interest.

General Day-to-Day Work Tasks

• Direct the process of obtaining bidders list approval ensuring proper distribution of opportunities among the registered contractors and applying judgement to match requirements of the specific jobs with the capabilities of the proposed bidders.

• Ensure that all bidders’ queries are handled in a timely fashion in coordination with the End User and issues necessary Tender Bulletins.

• Ensure that the departmental procedures, processes and HSE management system are adhered to and implemented.

• Ensure proper Workload distribution among the team in line with their competencies.

• Performs other similar or related duties as assigned. Deputizes for the Contracts Manager during latter’s leave / absence through delegation from the appropriate Management level.

Generic:

Management

• Plan and supervise the activities of the personnel and resources of the Department to achieve the Division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Department in line with Division objectives.

• Develop the knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Budgets and Operational Plans

• Compile and provide input for preparation of the Division budgets and regularly monitor expenditure against approved the Department budget levels.

• Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

• Lead the implementation of approved Department policies, processes, systems, standards, procedures and internal controls in order to support execution of the Division work programs in line with Company and International standards.

Performance Management

• Implement the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines and continuously monitor the achievement of the Department KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.

Organisation Structure and Development

• Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Innovation and Continuous Improvement

• Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.

• Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Health, Safety, Environment (HSE) and Sustainability

• Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.

• Ensure adequate HSE training and induction for all Department employees to meet HSE standards.

Management Information Systems (MIS) and Reports

• Prepare all Department MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business

COMMUNICATION & WORKING RELATIONSHIP:

Internal:

• Regular work related contact with the Line Manager, Commercial Vice President, peer Section Head, Team Members and / or with Unit / Functions SVPs of End User Directorate(s) on matters related to ADNOC Policies and Processes, People, HSE and Procurement specific issues, so as to regulate, optimize and co-ordinate the provision of procurement services.

• Occasional communication with ADNOC’s Legal, Internal Audit and Finance Directorate at a similar level regarding terms and conditions of Tender / Agreement documents or other matters.

External:

• Occasionally involves interaction with ADNOC Group Companies representatives

• Regular contacts with Contractors / Consultants and Service Providers at senior management level in respect of commercial / contractual negotiations on aspects of major significance.

• Occasional contact, at the same level, with ADNOC affiliated companies to review their actual / potential requirements and discuss mutual contracting / procurement interests.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Bachelor’s Degree in an Engineering discipline (preferably Civil, Mechanical or Electrical Engineering or Quantity Surveying) or Business Administration, or other equivalent professional qualificationsMinimum Experience & Knowledge & Skills

• 12 years of professional experience in contracts management, preferably in oil & gas related industry, of which of which 7 years in a progressive supervisory / managerial level.

• Extensive knowledge and experience in tendering and contracts preparation, Operation & Maintenance and project management including good knowledge in claims analysis and settlement.

• Knowledge of legal and statutory requirements and conditions.

• Knowledge of international Contracts Engineering and manufacturing standards.

• Good leadership, negotiation and communication skills, plus IT skills including MAXIMO and / or SAP and normal MS applications.

• Fluency in Arabic and English is mandatory.

• Knowledge of contract law and commercial practice.

• Drafting terms and conditions of contract.

• Knowledge of key areas, such as indemnities, insurances, guarantees, warranties, liquidated damages, etc.

• Excellent communication skills, both verbally and written.

• Ability to lead issues and proactively obtain resolution to problems, together with the ability to team build.

• Ability to work on own initiative, without close supervision.

• Good negotiation skills.

• Able to handle multiple contract interactions (multi-tasking), manage a high workload, work in a demanding environment and demonstrate commitment.

• End User focused, responsive with positive outlook.

• Decisive and confident.

• Experience of working in a commercial / projects / business role and interfacing and liaising directly with Contractors, Consultants, Service Providers, etc.

• Extensive experience and expertise in tender development, preparation and evaluation.

• Thorough knowledge and understanding of Oil and Gas Industry’s Operations.

• Demonstrated experience in Contract Management.

• Good organizational and project management skills.

• High level problem solving skills to resolve complex and sensitive issues.

• Proficiency in the use of a range of office software.

• Interfacing with the Legal, Finance and Insurance Team

• Safety Awareness

• To take responsibility for supporting and developing the Health and Safety program for the Department.

• To set an example for all employees and demonstrating commitment to the Company’s Health and Safety Policies and Safety Promotions.

• To inform and train employees in the Department so they can participate in the development and maintenance of safe and healthy working conditions and systems, plus at all times to encourage workers to work safely and without risk to health.

• To identify, control and report hazards or incidents.

Professional Certifications

• CIPS

CORE / TECHNICAL SKILLS:

Long Term Business Planning (L4), Workshop Facilitation (L4), Data Analysis, Interpretation and Visualization (L2), Human Capital System Management (L2), Procurement Risk Management (L4), Strategic Sourcing (L4), Procurement Internal Control and Compliance (L4), Procurement Business Partnering (L4), Procurement Cycle Management (L4), Procurement Digital Savviness (L4), Procurement Processes and Systems Management (L4), Post award Procurement Management (L4), Purchasing and Contract Management (L4), Supplier Negotiation (L4)