Furniture Fixtures and Equipment Coordinator - Saudi National

Title:

Furniture Fixtures and Equipment Coordinator - Saudi NationalJob Title: Furniture Fixtures and Equipment Coordinator

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The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals. KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

Job Title: Furniture Fixtures and Equipment Coordinator

KBR is growing its Project Management Office Consultancy (PMO) team for an exciting, high‑profile infrastructure development in Riyadh, KSA. The PMO project role would be based full-time in the Client’s offices in Riyadh, KSA.

Job Purpose

The Furniture Fixtures and Equipment (FF&E) Coordinator is responsible for providing design management for numerous Project Management Consultants (PMCs), contractors and design consultants to create the requirements for FF&E, including material boards, samples, finishes and palettes.  The role includes oversight for vendor management, procurement, logistics, and site management for installations.

Key Responsibilities

Responsibilities include the following:

Coordinate FF&E, artwork, décor and bespoke product packages from concept to final delivery.

Assist the Client in developing custom product concepts.

Coordinate with PMCs, contractors and designers for preparation of material, finish and product specifications.

Coordinate with PMCs, contractors and designers for development of mood boards, presentations and product selection sheets.

Coordinate with PMCs and designers for samples, prototypes, finishes and Client approvals.

Review BOQs, specifications, drawings and design requirements for compliance.

Liaise with the Client, PMCs, design consultants, suppliers and manufacturers to confirm consistency and compliance.

Closely monitor PMC and contactor procurement trackers ensuring deliveries supporting key dates for asset occupancy.

Support PMCs and contractors for site coordination, installation and final handover of a assets for occupancy and revenue generation.

Coordinate with the End-user for acceptance regimes concluding with transfer of furnished assets for beneficial use in accordance with defined requirements.

Verify readiness for acceptance and start-up activities.

Ensure punch list identification and closure processes for FF&E are effectively managed.

Coordinate turnover packages and handover documentation.

Facilitate Final Acceptance and project close-out activities.

The position serves as the focal point between Engineering, Construction, Commissioning, Operations, Vendors, and Client representatives throughout project execution.

Commissioning and Acceptance Leadership

Develop and implement furnishing strategies, execution plans, procedures, and schedules.

Coordinate multidisciplinary installation and acceptance activities to ensure seamless furniture, fixture and equipment integration.

Coordinate among numerous PMCs and contractor personnel.

Ensure installation and acceptance targets and project milestones are achieved safely and efficiently.

Interface & Coordination

Coordinate with Engineering, Construction, QA/QC, Operations, HSE, Vendors, and Client teams.

Participate in installation, commissioning meetings, readiness reviews, and management progress sessions.

Interface with package vendors during manufacture, shipping, temporary storage and installation activities.

Resolve technical issues impacting commissioning and acceptance schedules.

Furniture, Fixtures and Equipment Completion & Handover

Manage acceptance inspection activities with Client, PMCs and contractor for acceptance processes.

Review and verify FF&E completion dossiers.

Ensure timely closure of punch items and deficiencies.

HSE Responsibilities

Ensure all installation activities comply with project HSE requirements and company procedures.

Lead installation risk assessments, operations reviews, and Job Safety Analysis (JSA) activities.

Ensure proper implementation of Permit-to-Work (PTW) systems.

Promote a strong safety culture during installation and acceptance phases.

Participate in incident investigations and implementation of corrective actions.

Quality Assurance

Verify compliance with project specifications, installation procedures, and industry standards.

Review fabrication records, installation reports, and completion documentation.

Ensure proper documentation of installation results.

Support quality audits and Client inspections.

Ensure accurate as-built and turnover records are maintained.

Qualifications & Experience:

Education

Interior Design degree or diploma

Preferred Certifications

PMP Certification

Experience

Minimum 5 years of experience in the design, management of procurement and logistics and installation of furniture, fixtures and equipment.  Proficiency in Autodesk Revit, AutoCAD, BIM, Trimble SketchUp, or similar design software with strong command of Microsoft Office software.

Proven experience in:

Design Support

Schedule & Specifications

Vendor Management

Logistics and supply chain management

Site coordination for installations