Facilities management administrators

To ensure safe, hygienic, and well-managed residential and facility services for companies' employees by coordinating accommodation operations, contractor services, employee welfare initiatives, and compliance with safety, quality, and environmental standards.

Requirements

Key Responsibilities

Residential & Facility Management

• Ensure all site residents are provided with clean, safe, and well-maintained accommodation in line with company standards and corporate image.
• Oversee daily operations of residential facilities, amenities, and common areas.
• Ensure adherence to residential rules, procedures, and policies, and maintain accurate resident records.
• Promote harmony and co-existence among residents, identify conflicts or concerns, and coordinate corrective actions with relevant internal departments.

Contractor & Service Coordination

• Monitor and coordinate the performance of contractors providing:
• Catering services
• Janitorial and cleaning services
• Hygiene and pest control
• Laundry and uniform services
• Landscaping
• Transportation
• Sports and gym facilities
• Events and recreational services
• Ensure services are delivered as per agreed quality standards, schedules, and costs.
• Monitor service levels and address performance gaps with contractors.

Employee Welfare & Engagement

• Contribute to employee welfare programs including sports, recreational, leisure, and entertainment activities.
• Organize and support company events, sports festivals, and engagement initiatives.
• Encourage residents to actively use online suggestion schemes and hazard reporting systems.
• Continuously review feedback and implement improvement initiatives to enhance living standards and safety culture.

Health, Safety & Environment (EHS)

• Coordinate closely with the EHS team to ensure safety rules are communicated and implemented.
• Organize monthly and quarterly safety awareness sessions and campaigns.
• Ensure compliance with all relevant safety, quality, and environmental management policies and procedures.

Administration & Reporting

• Prepare weekly and monthly operational reports.
• Manage petty cash activities including cheque collection and SAP petty cash deposits.
• Coordinate with warehouse teams to order residential and facility requirements.
• Maintain proper documentation, logs, and service records.

Transportation Management

• Ensure employee transportation services operate as per approved routes, schedules, and operational requirements.
• Coordinate with transport providers to resolve service issues and improve efficiency.

Skills & Competencies

• Strong administrative and coordination skills
• Experience in facility, accommodation, or camp management
• Contractor and vendor management exposure
• Knowledge of EHS practices and safety awareness programs
• Reporting and documentation skills
• SAP knowledge (petty cash module preferred)
• Good communication and interpersonal skills

Qualifications & Experience

• Diploma or bachelor’s degree in Facilities Management, Business Administration, or related field
• 2–4 years of experience in:
• Facility / accommodation administration
• Camp management or employee welfare services
• UAE experiences preferred