DP World - Maritime Solutions: Executive Assistant & Communications Specialist

ABOUT THE ROLE

Based at the Corporate Office in Dubai, the Executive Assistant & Communications Specialist will provide high-level administrative support to senior executives while managing corporate communications and digital presence.

KEY ACCOUNTABILITIES

Executive Support

• Manage executive calendars, appointments, and meetings.

• Coordinate travel arrangements and expense reporting.

• Prepare reports, presentations, and correspondence on behalf of executives.

• Act as a liaison between executives and internal/external stakeholders.

• Handle confidential information with discretion and professionalism.

• Organize and coordinate company events, board meetings, and conferences.

• Organizing and maintaining an efficient filing system for easy retrieval of information.

Communications & Content Management

• Develop and execute internal and external communication strategies.

• Draft, edit, and distribute corporate communications, reports, newsletters, and press releases.

• Ensure brand consistency across all communication channels.

• Manage crisis communication and provide strategic messaging when needed.

• Assist in speechwriting and presentation development for executives.

• Engage with media, clients, and partners to strengthen relationships. ( optional )

Website Maintenance & Digital Presence

• Maintain and update the company website with relevant content.

• Ensure website functionality, accuracy, and SEO optimization. (Search Engine Optimization)

• Monitor and analyze website performance, making improvements where needed.

• Manage digital integrations with social media.

• Work with IT or external developers to resolve website-related issues.

QUALIFICATIION & EXPERIENCE

Minimum Qualifications and Experience:

• A minimum of a bachelor’s degree or similar

• Experience in the marine industry is an advantage.

• Proven experience of minimum 5 years as an Executive Assistant, Communications Specialist, or similar role

KEY ATTRIBUTES:

• Can-do attitude and an organized and efficient working style

• Flexibility around supporting other senior stakeholders when needed

• Professional conduct and manner

• Demonstrated ability to solve problems.

• Comfortable with change & ability to adapt quickly.

• Ability to manage a fast-paced and sometimes unpredictable workload.

• Exceptional verbal and written communication skills.

• Strong organizational and multitasking abilities with attention to detail.

• Proficiency in MS Office, project management tools, and digital communication platforms.

• Experience managing websites and using SEO/analytics tools.

• Ability to handle confidential information with integrity and discretion.

• Strong problem-solving skills and ability to work in a fast-paced environment