Document Controller

Company Description

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At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are hiring a Document Controller to manage and control project documentation for our Freight Facilities program in Fujairah, ensuring complete, accurate, and secure records across the project lifecycle.

• Maintain and control all project documents, drawings, and correspondence in accordance with company procedures.
• Ensure proper document numbering, filing, tracking, and distribution systems are maintained.
• Receive, register, and distribute incoming and outgoing documents.
• Maintain updated logs for: Drawings RFIs Submittals NCRs Material approvals Technical submissions Correspondence
• Ensure only latest approved revisions of drawings and documents are available at site.
• Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.
• Upload and manage documents through client systems and EDMS platforms.
• Track pending submissions and follow up for approvals and responses.
• Maintain hard copy and electronic filing systems for easy retrieval of records.
• Prepare transmittals for document submissions and distribution.
• Archive superseded and obsolete documents according to project procedures.
• Ensure confidentiality and security of project records and company documents.
• Assist project team in preparation of reports, presentations, and project documentation.
• Support QA/QC team in maintaining quality records and inspection documents.
• Maintain accurate records of shop drawings, method statements, and material submittals.
• Coordinate document flow between site office, head office, consultant, and client.
• Prepare weekly and monthly document status reports.
• Ensure compliance with project document control procedures and ISO standards.
• Monitor deadlines for submissions and maintain document turnaround tracking.
• Assist during audits by providing required documentation and records.
• Maintain attendance records, staff documents, and administrative files if required.
• Ensure all handover documents and close-out records are properly compiled and archived.

Qualifications

• Diploma or Bachelor’s in Business/Engineering or related field.
• 7+ years’ document control experience on major infrastructure projects (rail/freight/industrial preferred).
• Proficient with EDMS platforms (e.g., Aconex, Asite, ProjectWise, ACC/BIM 360) and MS Office; strong Excel skills.
• Solid understanding of ISO 9001 and project document control procedures; ISO 19650 awareness is an advantage.
• Meticulous attention to detail, data accuracy, and version control discipline.
• Strong communication and coordination skills with multi‑disciplinary teams and external stakeholders.
• UAE/GCC experience and site‑based delivery exposure are advantageous.
• English fluency required

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.