Contract Coordinator

Company Description

About HEC Paris, Doha

Founded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique “Think, Teach, Act” approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting-edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world’s diversity and global challenges.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

Job Description

*** Prerequisite ***

Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role.

---------------------------------------------------------------------------------------------------------------------------------------------------

Full-time position reporting to the Director of Finance and Procurement

The Contract Coordinator supports the organization in the management of commercial contracts across their full lifecycle. The role ensures that contracts are effectively drafted, reviewed, negotiated, executed, and monitored in line with institutional policies and governance standards.

Acting as a trusted business partner, the role contributes to operational efficiency and risk mitigation by ensuring compliance with applicable regulations and internal requirements, while enabling timely and effective execution.

Contract Drafting and Review

• Draft, review, and coordinate a wide range of commercial contracts and legal documents.
• Ensure contracts and practices comply with applicable local regulations (where relevant) and internal policies.
• Identify and flag contractual and commercial risks, escalating complex matters to the Director of Finance and Procurement, the Legal Department, or external counsel as appropriate.
• Support the implementation of risk mitigation measures, including appropriate clauses and contractual safeguards.
• Assist in resolving contractual issues, disputes, or performance concerns in coordination with relevant stakeholders.
• Ensure all contracts are complete, properly validated, and approved in accordance with internal governance processes prior to signature.Stakeholder Management

• Act as a key point of contact for contractual matters, coordinating effectively across internal teams and with external stakeholders.
• Provide support to internal stakeholders in contract negotiations, offering clear guidance on key contractual provisions, including deliverables, obligations, payment terms, liabilities, and termination clauses.
• Promote awareness and understanding of contract processes, approval workflows, and compliance requirements across the organization.Contract Lifecycle Management

• Own the end-to-end contract lifecycle by preparing, executing, organizing, and maintaining contracts, ensuring all documents, approvals, and key communications are accurately tracked, easily accessible, and compliant with internal standards.
• Monitor key contractual milestones — including renewal and expiry dates — and proactively initiate the necessary follow-up actions.
• Follow up with relevant stakeholders to ensure timely execution and compliance with contractual commitments.Process Improvement

• Support the development and continuous improvement of contract templates, standard clauses, checklists, and guidelines.
• Contribute to the optimization of contract workflows to improve efficiency, consistency, and compliance.

Qualifications

Education and experience

• Bachelor’s degree in law, business law, commercial law, or a related field. Master’s degree preferred.
• 5+ years of experience in contract management, legal operations, or commercial contract support.
• Demonstrated experience in drafting, reviewing, and coordinating commercial contracts.
• Solid understanding of contract lifecycle management, procurement processes, and risk/compliance principles.
• Experience in the GCC preferred. Skills and competencies

• Excellent written and verbal communication skills in English. Arabic and/or French are an advantage.
• Strong analytical and problem-solving skills, with the ability to identify risks and propose practical solutions.
• High level of accuracy and attention to detail in drafting and documentation.
• Strong stakeholder management skills, with the ability to collaborate across functions and levels.
• Excellent organizational and time management skills and ability to manage multiple priorities and deadlines effectively.Ways of working

• Strong sense of ownership, accountability, and results orientation.
• Ability to work independently and exercise sound judgment.
• High level of discretion and professionalism when handling confidential information.
• Comfortable working in a fast-paced, dynamic environment.
• Flexible and adaptable to evolving business needs.

Additional Information

Prerequisite

Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role.

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar, you will have to provide:

• An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
• A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.