Accounts Payable

Accounts Payable

JOB BAND – H08
DEPARTMENT – Finance & Business Support
REPORTS TO – Finance & Business Support Manager

WHAT’S THE JOB?

Under the general guidance and supervision of the Finance & Business Support Manager, responsible for preparing, controlling, and maintaining all accounts payable vouchers, supplier invoices, and payment records in accordance with hotel policies and procedures.

Interacts with employees in Accounting, Cost Control, Purchasing, and other departments, as well as external suppliers, to ensure accurate processing of invoices and timely settlement of accounts.

Supports financial accuracy and contributes to the smooth operation of the Accounting Department.

YOUR DAY-TO-DAY

● Obtain receiving reports daily from Cost Control Department along with purchase documentation.

● Collect purchase orders from Purchasing Department and verify completeness of documentation.

● Match supplier invoices with purchase orders and receiving reports to ensure accuracy of quantity, pricing, and calculations.

● Prepare accounts payable vouchers with proper expense distribution and coding.

● Maintain control of voucher serial numbers and filing system.

● Ensure proper authorization and signatures are obtained before processing payments.

● Maintain updated accounts payable records and supplier files.

● Monitor prepaid expenses and update postings accordingly.

● Maintain ledger records for goods in transit and ensure balances are accurate.

● Verify invoice coding prepared by General Cashier or related departments.

● Assist in preparing monthly financial reports and reconciliation schedules.

● Support month-end closing procedures as required.

● Respond promptly to supplier inquiries and resolve discrepancies professionally.

● Maintain proper documentation for internal and external audits.

● Follow hotel financial policies, procedures, and internal control systems.

● Attend training programs as scheduled by the department.

● Promote teamwork and maintain effective communication with colleagues.

● Ensure compliance with hotel Safety, Hygiene, and Quality standards.

● Perform additional duties and special assignments as directed by management.

WHAT WE NEED FROM YOU

● High school diploma, Diploma, or Degree in Accounting, Finance, or related field.

● Minimum 1–2 years experience in Accounts Payable or Accounting role, preferably in hospitality industry.

● Knowledge of accounting principles and financial procedures.

● Good mathematical and analytical skills.

● Strong attention to detail and organizational abilities.

● Ability to communicate effectively with colleagues and suppliers.

● Basic computer skills including accounting systems and Microsoft Office.

● Ability to work under pressure and meet deadlines.

● Willingness to work flexible hours, including weekends and holidays if required.

HOW DO I DELIVER THIS?

We genuinely care about people and demonstrate True Hospitality through:

True Attitude – Being supportive, respectful, and service-oriented.

True Confidence – Performing duties accurately and professionally.

True Listening – Understanding internal and external stakeholder needs.

True Responsiveness – Completing tasks efficiently and on time.